Executive Secretaries and Administrative Assistants

Executive Secretaries And Administrative Assistants

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Location: Syracuse, NY (13202) Shift Timings: Mon-Fri Pay: USD 20/hr – USD 23/hr

Position summary: Administrative professional experienced in regulatory support, report preparation, database management, and complaint tracking. Detail-oriented and highly organized, with strong Microsoft Office skills and the ability to manage multiple priorities in fast-paced environments.

Key Responsibilities

• Preparing reports and handling information requests in addition to performing clerical functions.
• Preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responsible for survey packets, FOILs and waiver tracking.
• Maintaining a facility roster database, mortality database and tracking incident reports, utilize ASPEN and ACO for surveillance reports, ACO for complaint tracking, posting SODs and letters for surveillance activities, HCS for secure file transfer to DAL.
• Responsible for CMS uploads, QIES Casper survey reports, Life Safety Code reports, 2803d abuse cases to DLA, tracking of CAN training programs and emergency response requests from facilities, prepare letters (survey, complaints and PSR's) and closes complaints.
• Data entry and maintaining paper and electronic filing systems, maintain up to date program information on boards, log books and in ACO/ACTS.
• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation, business communications and ability to take notes is necessary.

Qualifications

• Minimum of 5 years' experience working in related field.
• High school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities, good organizational skills, including an ability to organize information into reports.

Preferred Qualifications

• Certification in Microsoft Office products.
• Experience working in ASPEN, HCS, and QIES.
• Experience with CMS, SODs and DLA.

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.