Administrative Skills, Artificial Intelligence (AI), Communication Skills, Computer Skills, Computer Systems, Customer Support/Service, Detail Oriented, Disability Accommodations, Executive Assistant Skills , LinkedIn, Microsoft Office, Microsoft Windows Operating System, Multitasking, Presentation/Verbal Skills, Problem Solving Skills, Telephone Skills, Telephone Triage, Writing Skills
San Mateo County Health - Aging and Disability Services is seeking a motivated individual for the position of Executive Secretary - Confidential.
Join us for an engaging
LinkedIn Live informational session to explore this exciting opportunity. We’ll provide an overview of the department, position, and what the hiring manager is looking for. Don’t miss out—join us on Thursday
, May 21, 2026, from 12:00 PM to 1:00 PM PST.
Click here to register.
The executive secretary will perform varied, complex, and often confidential administrative tasks in support of the Director of Aging and Disability Services and interfacing with and supporting associated management, supervisory and professional staff. The position involves extensive contact with all levels of the organization, the public, community partners, and officials at the local, state, and federal levels.
The ideal candidate will demonstrate experience in:
- Providing high-level administrative and secretarial support to executive level management.
- Handling and maintaining confidential materials and information.
- Managing multiple priorities while maintaining accuracy and attention to detail.
- Working independently while recognizing when to seek input or consultation.
- Screening and triaging calls and emails, and referring matters to the appropriate executive, division, or department staff.
- Utilizing excellent oral and written communication skills.
- Communicating with staff at all levels, clients, elected officials, management, community leaders and members of the public in a diplomatic and politically astute manner.
- Showing proficiency with computer systems and applications, including Microsoft Windows, the Microsoft Office Suite, Zoom, Canva, and AI tools.
- Proofreading and editing documents such as correspondence and contracts with a high degree of accuracy.
- Delivering strong customer service, adapting to changes in direction, and applying effective problem-solving skills.