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Executive Secretary

Community Health Systems

Flowood, MS

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JOB DETAILS
SKILLS
Administrative Skills, Business Administration, Calendar Management, Communication Skills, Conferences, Detail Oriented, Email Management/Administration, Employee Relations, Executive Assistant Skills , Healthcare, Healthcare Management, Hospital, Hospital Administration, Hospital Systems, Interpersonal Skills, Leadership, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Flowood, MS
POSTED
1 day ago
Job Description

Job Summary

The Executive Secretary provides efficient administrative support to senior leaders and streamlines operations. This position plays a crucial part in ensuring the smooth operation of the Executive team by handling various administrative and organizational responsibilities. The primary purpose of the Executive Secretary is to support department members, taking responsibility for all clerical, administrative and business detailed duties.

Essential Functions
  • Provides high-level administrative support to senior executives, including calendar management, scheduling meetings, and arranging travel.
  • Screens phone calls, manage email correspondence, and handle inquiries on behalf of the Executive team.
  • Prepares and organizes materials for meetings, presentations, and reports.
  • Serves as a liaison between senior leadership and hospital departments, ensuring smooth communication and coordination.
  • Schedules, coordinates, and facilitates meetings, conferences, and events as needed for the Executive team.
  • Takes and distributes minutes for executive meetings and follow up on action items.
  • Provides direct administrative support and assistance to members of the administrative team.
  • Greets all visitors and guests and assists in directing them to correct person/location.
  • Participates in timekeeping functions as directed.
  • Coordinates office supplies and equipment, ensuring that the Executive team has the necessary tools to perform effectively.
  • Consistently uses skilled communication which demonstrates congruence between words and actions.
  • Performs other duties as assigned.
  • Maintains regular and reliable attendance.
  • Complies with all policies and standards.
Qualifications
  • Associate Degree in Business Administration, Healthcare Management, or a related field preferred
  • 3-5 years of administrative or executive support experience, preferably within a healthcare or hospital setting required
Knowledge, Skills and Abilities
  • Excellent communication skills both written and verbal.
  • Very strong interpersonal skills and the ability to build positive relationships with staff, patients, and external partners.
  • Strong organizational, time management, and multitasking skills with demonstrated ability to manage multiple projects and tasks.
  • Proficient in office software (Microsoft Office Suite, especially Word, Excel, and PowerPoint), Google Suite, and hospital management software is a plus.
  • Attention to detail and problem-solving skills.
  • High level of professionalism and discretion, especially in handling confidential information.

About the Company

C

Community Health Systems

Community Health Systems, Inc. is a non-profit 501 (c) (3) 330 HRSA Grantee with Federally Qualified Health Center (FQHC) status. Established from the roots of Inland Empire Community Health Center in Bloomington, CHSI has grown with community health centers in the counties of Riverside, San Bernardino, and San Diego. These centers have been developed in accordance with standards established for safety net providers by the U.S. Department of Health and Human Services (HHS), the Health Resources Services Administration (HRSA), the Public Health Service (PHS), and the Bureau of Primary Health Care (BPHC).

As such, services are offered to the neediest in each community - the un-insured and under-insured, the working poor, those with limited ability to pay, the homeless, and the indigent. Services are provided at discounted (sliding fee scale) rates for those who qualify based on gross annual income and family size.

COMPANY SIZE
10,000 employees or more
INDUSTRY
Healthcare Services
FOUNDED
1985
WEBSITE
http://www.chs.net/

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