Executive Secretary (Local Government) - Lackawanna County Housing Authority

Executive Secretary (Local Government) - Lackawanna County Housing Authority

Salary

$42,500.00 - $46,000.00 Annually

Location

Lackawanna County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-55336-L0050

Department

Local Government

Division

CS Lackawanna Co Housing Auth

Opening Date

08/03/2026

Closing Date

8/16/2026 11:59 PM Eastern

Job Code

L0050

Position Number

80008822

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88327228

Bureau / Division

Lackawanna County Housing Authority

Worksite Address

2019 W. Pine Street

City

Dunmore, Pennsylvania

Zip Code

18512

Contact Name

Patrick Padula

Contact Phone

570.342.7629

Contact Email

ppadula@hacl.org

• Description
• Benefits
• Questions

THE POSITION

As an Executive Secretary for the Lackawanna County Housing Authority, you will step into a role that keeps the organization moving forward. This position works directly with the Executive Director, making it a trusted and influential administrative role. You will work independently with broad responsibility for managing executive office operations and improving clerical processes. Every day brings chances to solve problems, support others, and improve office operations. Take this opportunity to grow your skills and serve the community.

DESCRIPTION OF WORK

This position supports the Executive Director by managing communication, records, scheduling, and office coordination. The role may supervise a small clerical staff, providing valuable supervisory and management experience while ensuring that daily operations are handled with accuracy and confidentiality. As an Executive Secretary, you will perform the following duties:

• Administrative Support: Provide executive-level administrative assistance to the Executive Director
• Scheduling Duties: Manage calendars, arrange meetings, schedule appointments, and coordinate travel
• Document Preparation: Prepare, proofread, and distribute correspondence, reports, and meeting materials
• Record Management: Maintain confidential records, filing systems, and executive office documentation
• Information Organization: Compile and organize information for meetings, presentations, and special projects
• Liaison Role: Serve as a liaison between the Executive Director, staff, residents, public officials, and community organizations

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

• You may only apply/test once for this posting.

• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

Do you possess one or more years of full-time progressively responsible experience in secretarial work?

• Yes
• No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time progressively responsible experience in secretarial work do you possess?

• 5 years or more
• 4 but less than 5 years
• 3 but less than 4 years
• 2 but less than 3 years
• 1 but less than 2 years
• Less than 1 year
• None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• 120 credits or more
• 90 but less than 120 credits
• 60 but less than 90 credits
• 30 but less than 60 credits
• Less than 30 credits
• None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

07

WORK BEHAVIOR 1 - COMPOSE AND EDIT CORRESPONDENCE

Compose and edit correspondence, memos, meeting minutes, and communications and ensure grammatical accuracy, format, style, and content. Use electronic and paper filing systems to organize and maintain correspondence.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience composing and editing information for various types of documents. I was responsible for the content and format of the final documents.
• B. I have experience drafting and editing information for various types of documents. Someone else was responsible for the content and format of the final documents.
• C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
• D. I have NO experience or training related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• Your experience composing and editing documents and the type(s) of documents.
• Your specific duties and responsibilities.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

10

WORK BEHAVIOR 2 - MANAGE MEETINGS AND MATERIALS

Manage meeting materials and schedules by reserving conference rooms and collecting and organizing materials. Schedule meetings through Outlook, notify/invite staff to meetings, and provide briefing materials such as agendas and pertinent documents to attendees. Make adjustments to calendars and/or reschedule meetings.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience scheduling meetings, notifying/inviting attendees, organizing and distributing meeting materials, AND adjusting calendars to ensure all parties were able to attend essential meetings.
• B. I have experience scheduling meetings, notifying/inviting attendees, and organizing and distributing meeting materials. Someone else was responsible for adjusting calendars to ensure all parties were able to attend essential meetings.
• C. I have successfully completed college-level coursework or training related to office management, effective planning, or public relations.
• D. I have NO experience or training related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• Your experience scheduling meetings and notifying/inviting attendees.
• Your experience organizing and distributing meeting materials.
• Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University/Training Source
• Course Title
• Credits/Clock Hours

13

WORK BEHAVIOR 3 - CUSTOMER SERVICE

Interact with the public, coworkers, or other personnel to gather information, act as a liaison between staff, and explain rules, regulations, and policies. Provide appropriate responses to inquiries and refer individuals to the appropriate area for assistance as necessary.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience interacting with the public, coworkers, or other personnel. I was responsible for independently explaining rules, regulations, and policies and providing responses to general inquiries.
• B. I have experience interacting with the public, coworkers, or other personnel. I was responsible for answering general inquiries, but referred questions related to rules, regulations, and policies to someone else.
• C. I have successfully completed college-level coursework related to communications, public speaking, conflict resolution, or interviewing.
• D. I have NO experience or training related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.
• Your experience interacting with the public, coworkers, or other personnel.
• The type(s) of information you gathered and the questions you answered.
• Your specific duties and responsibilities.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

Required Question

Employer Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website http://www.employment.pa.gov