About US: Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking an Executive Secretary or Secretary III for our client in Santa Ana, CA 92701. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Job Diva ID: 26-04843 Position Title: Executive Secretary or Secretary III Location: Santa Ana, CA 92701 Duration: 3 months Work Schedule: Monday–Friday, 8:00 am – 5:00 pm
Responsibilities for this position include, but are not limited to:
Confidentiality & Discretion: Handle confidential and sensitive information with the highest level of discretion. Information discussed or observed in the office, including personnel matters, meetings, conversations, schedules, and other internal business, must remain confidential and must not be shared with unauthorized individuals.
Calendar/Scheduling: Manage and maintain the Supervisor's master calendar, including meetings, appointments, events, community outreach, and public meetings.
Coordinate schedules with County departments, public officials, government representatives, community organizations, staff, and other outside contacts.
Identify and resolve scheduling conflicts and communicate calendar changes promptly.
Monitor the Supervisor's schedule and provide timely reminders and meeting notifications.
Prepare meeting agendas, materials, binders, and documents as needed.
Coordinate meeting logistics, including invitations, RSVPs, follow-ups, room setup, and refreshments.
Provide professional front desk and telephone coverage; greet visitors and direct them appropriately.
Maintain an organized office and assist with office supplies, storage, and general administrative needs.
Prepare necessary materials for Board of Supervisors meetings and other important deadlines.
Communicate professionally with staff, government officials, community members, and outside organizations.
Monitor public communications emails and assist with routing and follow-up as needed.
Respond to urgent scheduling and administrative matters in a timely manner.
Perform other administrative duties and special assignments as needed.
To be considered for this position, you should have: [Skills, Education, or Experience]
Previous experience as an Executive Secretary, Executive Assistant, Scheduler, or similar administrative role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Professional, confident, and courteous demeanor.
Ability to work independently, prioritize competing deadlines, and exercise sound judgment.
Strong sense of confidentiality, discretion, and professionalism is essential.
Comfortable working in a fast-paced government or professional office environment.
Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Numbers & Facts
Location
Santa Ana, CA
Skills
Administrative Skillsunmatched
Board Meetingunmatched
Business Supportunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Ecosystemsunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Governmentunmatched
Health Information Technologyunmatched
Healthcareunmatched
ISO (International Organization for Standardization)unmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Schedule Developmentunmatched
Telephone Skillsunmatched
The Joint Commission (TJC)unmatched
Time Managementunmatched
Workforce Managementunmatched
Writing Skillsunmatched
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