Executive Secretary

Title: Executive Secretary DSP00522

State Role Title: Admin and Office Spec III

Hiring Range: $48,247 to $68,373 Negotiable and Commensurate with Experience

Pay Band: 3

Agency: Department of State Police

Location: Suffolk, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

Applicants who have previously applied are still under consideration.

About the Position:

The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division V Headquarters in Suffolk, Virginia. The job duties for this position include but are not limited to:

• Serving as the Office Manager, by prioritizing and organizing Division workflow, and conducting all scheduling of assignments, deadlines, responses, and meetings.
• Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act.
• Providing Administrative Assistance and Support to the Division and Area staff.
• Preparing statistical reports and entering required data for mandated reporting.
• Composing routine and confidential correspondence and reports.

About the Agency:

At the Virginia State Police, we are more than just a law enforcement organization - we're a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement - together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you're ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge of:

• Administrative and general office policies and procedures.
• Standard office filing systems.
• Proper grammar, spelling, and punctuation.

Skill in:

• The use of computers and using Microsoft Office applications.
• Operating automated office equipment.

Ability to:

• Coordinate the office workflow.
• Prioritize work to meet established deadlines.
• Prepare correspondence, reports, and memoranda.
• Communicate effectively orally and in writing in English.
• Work with Department staff, executives and the public.
• Work independently and as a member of a team.
• Follow written and oral procedures and guidelines.
• Secretarial and administrative experience required.
• Must be qualified to serve as a Notary Public.
• Graduation from high school or equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on July 20, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at professionalemployment@vsp.virginia.gov.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.