Executive Secretary

Florida Legislature

Tallahassee, FL

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JOB DETAILS

SALARY

$50–$100 Per Hour

SKILLS

Administrative Procedures, Administrative Skills, Calendar Management, Communication Skills, Compensation and Benefits, Conference Management, Data Analysis, Database Administration, Dental Insurance, Detail Oriented, Employee Benefits, Executive Assistant Skills , File Maintenance, Health Insurance, Health Plan, Insurance, Interpersonal Skills, Interpret Regulations, Mail Processing, Office Equipment, Office Management, PC (Personal Computer) Systems, People Management, Problem Solving Skills, Purchase Orders, Record Keeping, Retirement Plan, Tax Planning, Team Player, Telephone Skills, Training/Teaching, Travel Planning, Typing, Word Processing, Writing Skills

LOCATION

Tallahassee, FL

POSTED

1 day ago

Salary: See Position Description
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500094
Office: Joint Administrative Procedures Committee
Opening Date: 02/13/2026
Closing Date: Continuous

General Summary

The Florida Legislature is seeking to fill an Executive Secretary position available with the Joint Administrative Procedures Committee. The Joint Administrative Procedures Committee is a committee of the Florida Legislature that maintains a continuous review of administrative agency rules to identify those that may exceed authority delegated to the agency by the Florida Statutes. The committee reviews statutes authorizing agencies to adopt rules and makes recommendations to appropriate standing committees as to the advisability of considering changes in specific circumstances. The committee also generally reviews other agency action taken pursuant to the Administrative Procedure Act and makes recommendations for needed statutory changes.

Examples of Work Performed

Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.
Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.
Types correspondence, memos, reports, and other administrative forms.
May take dictation of confidential correspondence and official documents. Reviews all typed materials for grammar, punctuation, and content.
Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.
Coordinates and assists in the preparation of special reports. Interprets rules, regulations, and policies and provides the information for the resolution of problems.
Completes research assignments and projects as directed.
Complies and analyzes data for administrative decisions.
Maintains files of office correspondence, research materials, and related information.
Makes travel arrangements for staff and prepares travel vouchers.
Maintains adequate office supplies for use by staff.
Prepares purchase requisitions.
May direct and train secretarial and clerical employees in carrying out assignments. Performs other related duties as required.

Knowledge, Skills, and Abilities

Knowledge of basic secretarial and office management skills.
Knowledge of the legislative process.
Knowledge of filing practices.
Knowledge of personal computer programs.
Skill in typing and in word processing.
Ability to compose routine correspondence.
Ability to maintain database records.
Ability to independently carry out minor administrative functions and general office duties.
Ability to organize files and other records.
Ability to operate general office equipment.
Ability to pay extreme attention to detail and review work for accuracy and quality of content.
Ability to communicate effectively verbally and in writing and have strong interpersonal skills.
Ability to handle confidential information.
Ability to use correct spelling, punctuation, and grammar.
Ability to organize work, follow and interpret instructions.
Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation.
Ability to train others.
Ability to supervise people.

Minimum Qualifications
A high school diploma or its equivalent and two years of secretarial and/or clerical experience. Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.

College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Salary:
Annual $23,544 minimum

Excellent employee benefits.

Application Deadline:
Open until filled

Accommodation for Disability:
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service:

Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium

Florida Pre-Tax Plan and Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note: All values are based on individual plans.

About the Company

Florida Legislature

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