Executive Support Coordinator

Under general direction of the California High-Speed Rail Authority's (Authority) Manager I (Executive Administration Manager), the Analyst III (Executive Support Coordinator) performs a variety of complex, confidential, and sensitive analytical and administrative tasks requiring a high degree ofindependent action, initiative, and discretion. The incumbent will independently research, evaluate, coordinate, and perform a broad range of complex analytical and administrative duties in collaboration with the Authority's administration and branches. The employee performs specialized research, analyzes policies, prepares key materials, special project work, and advises on Authority procedures. As a policy implementation subject matter expert, this role handles complex, confidential tasks and works independently across operations like personnel, budgets, procurement, contracts, travel, accounting, and resource management.

You will find additional information about the job in the Duty Statement .

Working Conditions
Part-time telework is available for this position for California residents based on the requirements of the position and may be discussed duringthe interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST III

• Job Application Package Checklist
• Duty Statement

• Describe your experience providing administrative and analytical support to senior or executive level staff, including how you prioritized critical projects and assignments with competing deadlines, where priorities sometimes changed midway.
• Provide an example of your experience evaluating administrative issues or policy impacts, including your approach to the analysis, decision-making process, recommendations to leadership, and outcomes achieved.
• 
  Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.
  
  For assistance in completing the SOQ, please reach out to the Human Resources contact below.
  
  Application Instructions
  Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
  Final Filing Date: 6/5/2026
  Who May Apply
  Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
  
  Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
  
  How To Apply
  Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
  
  Address for Mailing Application Packages
  
  You may submit your application and any applicable or required documents to:
  
  CA High Speed Rail Authority
  High Speed Rail Authority
  Attn: Human Resources
  770 L Street, Suite 620, MS 4
  
  Sacramento , CA 95814
  
  Address for Drop-Off Application Packages
  
  You may drop off your application and any applicable or required documents at:
  
  CA High Speed Rail Authority
  High Speed Rail Authority
  Human Resources
  770 L Street, Suite 620, MS 4
  
  Sacramento , CA 95814
  
  08:00 AM - 05:00 PM
  
  Required Application Package Documents
  
  The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above "Special Requirements" section for SOQ instructions.
  Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
  
  Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Knowledge of relevant laws, regulations, and policies of federal, state, and local agencies, as well as federal and state legislation related to the construction, program management, and project delivery areas of the Authority.
  • Ability to analyze complex problems, develop and evaluate alternatives, and recommend effective courses of action.
  • Excellent interpersonal skills.
  • Demonstrated capacity for assuming increasing responsibility.
  • Ability to be tactful and use good judgment.
  • Experience in administrative processing including Human Resources and Business Services related work.
  • Knowledge of the principles, practices and trends in public administration, policy formulation, organization and management leadership, employee supervision, staff development, team building, motivation, conflict resolution, personnel management, quality management, performance improvement, and customer service.
  • Demonstrates a positive attitude, flexibility, and dependability in all workplace activities.
  • Ability to carry out assignments without detailed instructions and with inflexible deadlines.
  • Ability to communicate clearly and accurately with staff at all levels.
  • Strong organizational skills and ability to be detail oriented.
  • Ability to work well with a team or independently.
  • Ability to exercise good judgment, tact, and discretion in handling personnel-related issues.
  • Ability to review complex information and processes to ensure compliance with administrative laws, rules, regulations, and policies within California state service.
  • Proficient in Microsoft Office applications including Word, Outlook, and Excel.
  • Customer service oriented, demonstrates professional customer service skills, and strong interpersonal skills.
  • Experience writing memorandums or similar documents.
  • Experience communicating and coordinating with various levels of staff, management, other state agencies, and other stakeholders in a professional setting.
  • Ability to understand, interpret and apply policies and procedures to ensure compliance.
  • Experience in planning, scheduling, and executing meetings and events involving internal and external stakeholders.
  • Experience reviewing documents for management or executives.
  • Experience coordinating and/or acting as a liaising for a program.
  
  Benefits The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.
  
  Benefit information can be found on the CalHR website and the CalPERS website.
  
  Contact Information
  The Human Resources Contact is available to answer questions regarding the position or application process.
  Department Website:
  Human Resources Contact:
  Human Resources
  (916) 669-6606
  recruitment@hsr.ca.gov
  
  Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
  EEO Contact:
  EEO Office
  (916) 324-1541
  eeo@hsr.ca.gov
  California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
  
  Application Information
  The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.
  
  Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.
  
  If applying via postal mail or by dropping off your application, applicants must include JC-519510 and Executive Support Coordinator, 311-240-5402-001 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)
  
  Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.
  
  NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please
  click here to access the exam bulletin.
  
  Location
  The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer's market during summer months, and Old Sacramento.
  
  Equal Opportunity Employer
  The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
  
  It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.