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Executive Support & Operations Specialist

Express Employment Professionals Defunct

San Antonio, TX

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JOB DETAILS
SKILLS
Access Control, Administrative Skills, Alternative Energy, Budgeting, Business Administration, Communication Skills, Custodial Services, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Housekeeping/Cleaning, Human Resources, Interpersonal Skills, Leadership, Logistics, Mail Processing, Microsoft Office, Office Management, Operational Strategy, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Project Schedule, Project/Program Management, Purchase Orders, Record Keeping, Schedule Development, Security Monitoring, Spreadsheets, Team Player, Time Management, Writing Skills
LOCATION
San Antonio, TX
POSTED
1 day ago
Job Full Description

Executive Support & Operations Specialist

Reports to: Director of Human Resources & General Affairs

A utility-scale renewable energy and energy storage developer, owner, and operator is seeking an experienced Executive Support & Operations Specialist to support the Executive Leadership Team (ELT) and office operations in a fast-paced environment. This position is located in San Antonio, Texas and provides an opportunity for a professional looking for meaningful work within a collaborative team, with the ability to expand their experience and directly contribute to organizational success.
JOB SUMMARY:

The Executive Support & Operations Specialist is responsible for organization and coordination of administrative support to the Executive Leadership Team (ELT) and overall office operations. The position encompasses a variety of office management responsibilities to ensure the office runs smoothly and efficiently, often requiring collaboration with other departments. The position is instrumental in ensuring proactive, professional, and high-quality administrative and organizational support for the ELT, while also facilitating seamless communication and operational efficiency.
ESSENTIAL FUNCTIONS:
  • Maintain President's workflow; keep President apprised of matters relevant to upcoming commitments and responsibilities, any issues affecting the organization, as well as anticipating needs.
  • Plan and coordinate internal and external meetings for ELT, including logistics, reservations, food orders, invites, and meeting setup.
  • Act as liaison between and on behalf of the President with parent company, board of directors, clients, partners, vendors, and internal staff.
  • Assist with preparation and distribution of presentations, reports, agendas, board packages, budgets, and related materials.
  • Administer timesheets and expense reports for ELT.
  • Coordinate meeting arrangements, room reservations, and technology setups.
  • Draft, edit, and organize correspondence, reports, spreadsheets, and presentations.
  • Ensure office supplies are stocked and office is presentable for guests.
  • Review and confirm details for Purchase Orders requiring ELT approval.
  • Manage office security access control, key retention, and related administrative processes.
  • Oversee filing, archiving, and mail distribution for ELT.
  • Support ELT in tracking timelines and ensuring timely communication.
  • Manage company-wide and ELT-specific subscriptions and systems.
  • Serve as primary point of contact for incoming mail and deliveries.
  • Support coordination of company-wide events, retreats, and team-building activities.
  • Manage special projects and miscellaneous support tasks for ELT.
  • Facilitate efficient office operations through administrative, clerical, financial, and managerial tasks.
  • Identify opportunities to improve efficiencies and processes.
  • Design and implement administrative systems and record-keeping processes.
  • Serve as point of contact for office-related issues and concerns.
  • Ensure kitchen and shared spaces remain organized and stocked appropriately.
  • Perform light office cleaning/janitorial-related tasks as needed.
  • Additional duties as assigned.
QUALIFICATIONS:
  • Bachelor's degree in Business Administration, Office Management, or related field, or equivalent experience.
  • Two plus (2+) years of executive-level support experience.
  • Advanced proficiency with Microsoft Office programs.
  • Strong project management, scheduling, and organizational skills.
  • Professional, reliable, and positive attitude.
  • Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Proactive, adaptable, and detail-oriented mindset.
  • Tech-savvy with familiarity with modern digital tools and platforms.
  • Ability to maintain confidentiality and discretion.
  • Strong interpersonal and stakeholder management skills.


San Antonio (Northwest), TX
3092
8131 I-H 10 West
Suite 225
San Antonio, TX 78230

About the Company

E

Express Employment Professionals Defunct

As we build lasting relationships with our associates and clients through accountability, integrity, and excellence, we will make a difference in our communities. As a team, we will be moved by compassion, a mindset of gratitude, and a mission to help each other and those we serve both in our communities and around the world.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
WEBSITE
http://Expresspros.con/waxahachietx

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