Executive Team Administrative Assistant - Toledo OH

Sofo Foods

Toledo, OH

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Contingency Plans, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Follow Through, Interpersonal Skills, Microsoft Office, Multitasking, Operational Communications, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Strategic Planning, Systems Maintenance, Time Management, Travel Planning

LOCATION

Toledo, OH

POSTED

Today

Executive Team Administrative Assistant -Toledo OH

We're seeking a highly organized, proactive Executive Team Administrative Assistant to support our senior executive team in a fast-paced, in-office environment.

The Executive Team Administrative Assistant provides high-level administrative support and serves as a trusted partner in managing day-to-day operations, communications, and strategic priorities. This role requires exceptional organizational skills, sound judgment, and the ability to handle sensitive and confidential information with the highest level of discretion. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures the executive level administrative function operates with efficiency and professionalism.

Responsibilities

Manage and optimize the senior executive team's daily schedule, including meetings, appointments, and internal/external engagements
Prepare, edit, and organize executive-level correspondence, presentations, reports, and briefing materials
Support cross-departmental coordination and assist with special projects as assigned by the CEO, President and COO
Prepare detailed travel itineraries, ensuring smooth transitions and contingency planning
Serve as a key liaison with internal and external stakeholders
Coordinate meeting logistics, agendas, minutes, and follow-up actions
Maintain organized systems for documentation and follow-ups
Prioritize incoming communications, ensuring timely and appropriate responses
Handle sensitive information with absolute discretion

Qualifications

5 plus years supporting senior executives, C-Suite support strongly preferred
Exceptional organization, time-management, and multitasking abilities
Strong communication, organization, and multitasking skills
Proficiency with Microsoft Office and modern productivity tools
Ability to work on-site full-time and adapt to shifting priorities
High level of integrity, discretion, professionalism and reliability
Ability to handle sensitive company information, personnel matters, and strategic initiatives with absolute confidentiality
Proactive problem-solver who anticipates needs before they arise
Calm under pressure and comfortable managing competing priorities
Professional presence and strong interpersonal skills
Detailed-oriented with a commitment to accuracy and follow-through

What We Offer

Competitive pay
Comprehensive health, dental, and vision coverage
Life insurance
401(k) with company a match
Generous paid time off, including vacation and personal days

About the Company

Sofo Foods

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