Expense Administrator
Beacon Hill Staffing Group, LLC
New York, NY(remote)
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JOB DETAILS
SALARY
$22–$22 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Procedures, Administrative Skills, Biology, Communication Skills, Continuous Improvement, Detail Oriented, Establish Priorities, Expense Reports, Fortune 500 Customers, Interpersonal Skills, Legal, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Operations Processes, Presentation/Verbal Skills, Proofreading, Regulations, Reporting Skills, Team Player, Time Management, Writing Skills
LOCATION
New York, NY
POSTED
Today
Our client, a top global private equity firm, is seeking a Temporary Expense Assistant to provide support with expenses for a 6-month commitment with flexibility to extend. General hours are 9am-6pm with flexibility for overtime as needed. This is a fully remote position. Hourly rate is up to $22/hr.
What You'll Do
- Prepare and submit expense reports in Concur for senior executives, starting with New York
- Review receipts (sent by executives/admins or already in Concur), prepare reports for admin review, and make sure each report is complete, coded correctly, and submitted on time
- Follow up if something is missing, while keeping disruption to executives to a minimum
Ways of Working
- Rely on admins or our internal reference materials, not executives, for instructions or missing details
- Some outreach to larger vendors (e.g., hotels) may be needed if receipts are missing
- Treat each piece of admin guidance as a one-time learning and apply it consistently going forward
- Work independently, but flag questions early if you're unsure
- Build trust by being reliable, accurate, fast, and by solving blockers proactively and creatively
What Success Looks Like
- Expense reports are accurate, timely, and require minimal corrections
- Executives experience no additional burden from the new process
- Admins feel that you are reducing their workload, not adding to it
- You pick up common patterns (expense codes, business purposes) and apply them without repeated guidance
- Over time, the process runs smoothly with less support needed from U.S. admins
Qualifications:
- Bachelor's degree preferred
- Must have Concur expereince
- 2+ years of administrative support experience or training, or equivalent combination of education and experience
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
- Ability to shift gears independently and demonstrate flexibility in different coverage assignments
- Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
- Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
- Working knowledge of office administrative procedures and operating standard office equipment
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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