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Expense Processor

Trident Consulting

Aliso Viejo, CA

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Business Services, Communication Skills, Consulting, Corporate Finance, Corporate Policies, Customer Support/Service, Detail Oriented, Disbursements, Documentation, Expense Analysis, Expense Management, Expense Reporting Software, Expense Reports, Expense Tracking, External Audit, Finance, Financial Control, Healthcare, Internal Audit, International Business, Maintain Compliance, Medical Equipment, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Payroll Administration, People Management, Performance Reviews, Presentation/Verbal Skills, Record Keeping, Regulatory Compliance, Reimbursement, Reporting Skills, SAP, SAP Administration, Team Player, Time Management, Travel Policy, Trend Analysis, Writing Skills
LOCATION
Aliso Viejo, CA
POSTED
16 days ago
Trident Consulting is seeking a " Travel & Expense Analyst” for one of our client in "Aliso Viejo, CA”.A global leader in business and technology services.

Title: Travel & Expense Analyst
Location: Aliso Viejo, California
Department: Finance & Accounting
Employment Type: Contract / Hourly
Duration: 12+ months

Position Summary
The Travel & Expense Processor will support the Disbursements Manager in administering and managing employee travel and expense reimbursement activities. The role focuses on ensuring compliance with company policies, reviewing and approving expense reports, assisting with spend reporting, and supporting expense management systems and reporting tools.

Key Responsibilities
Travel & Expense Administration
  • Review and approve employee expense reports submitted through SAP Concur.
  • Ensure compliance with:
    • Travel & Expense Policy.
    • AdvaMed Compliance Guidelines and Policies.
  • Verify the accuracy and completeness of expense documentation.
  • Identify policy violations, missing receipts, and reimbursement discrepancies.
  • Communicate with employees regarding corrections or additional documentation.
Reporting & Analysis
  • Assist with travel and expense spend reporting.
  • Generate and analyze expense-related reports.
  • Support reporting activities through:
    • SAP Concur Reporting.
    • Client GRAM Reporting System.
  • Monitor spending trends and identify irregularities.
Employee Support
  • Provide excellent customer service to employees regarding expense reimbursement questions.
  • Assist employees with expense submission issues and policy interpretations.
  • Collaborate with Finance and Accounting teams to resolve reimbursement concerns.
Compliance & Controls
  • Maintain accurate records and audit trails.
  • Ensure adherence to company financial controls and reimbursement procedures.
  • Support internal and external audits related to travel and expense activities.

Required Qualifications
Education
  • High School Diploma or equivalent required.
Experience
  • Minimum 2 years of Travel & Expense reimbursement processing experience.
  • Hands-on experience using SAP Concur for expense management and approvals.
Technical Skills
  • SAP Concur Expense Management.
  • Concur Reporting.
  • Client GRAM Reporting (preferred).
  • Microsoft Office Suite:
    • Excel
    • Word
    • Outlook
    • PowerPoint
Soft Skills
  • Strong attention to detail.
  • Excellent organizational skills.
  • Strong written and verbal communication skills.
  • Ability to interact professionally with employees at all organizational levels.
  • Customer-service-oriented mindset.
  • Ability to manage multiple priorities and deadlines.

Preferred Experience
  • Corporate travel and expense administration.
  • Finance, accounting, accounts payable, or reimbursement processing environments.
  • Compliance-focused expense review experience.
  • Experience working with healthcare, medical device, or regulated industry organizations.
Work Environment
  • Hybrid work arrangement.
  • Required onsite presence three days per week (Monday, Wednesday, Friday).
  • Collaborative Finance & Accounting team environment.

Ideal Candidate Profile
The ideal candidate will have:
  • 2+ years of SAP Concur expense reimbursement experience.
  • Strong understanding of travel and expense policies.
  • Experience reviewing and approving employee expense reports.
  • Knowledge of compliance requirements and audit controls.
  • Strong Excel and reporting skills.
  • Excellent customer service and communication abilities.
  • Ability to work independently in a fast-paced finance environment.
Target Backgrounds
  • Travel & Expense Analyst
  • Expense Reimbursement Specialist
  • Accounts Payable Specialist
  • Expense Audit Analyst
  • Finance Coordinator
  • Disbursements Coordinator
  • Payroll & Expense Administrator
  • Accounting Assistant with Concur experience

About the Company

T

Trident Consulting

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