Experienced Executive Assistant

Law Firm in the Philadelphia Suburbs

Wayne, PA

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JOB DETAILS

SKILLS

Administrative Skills, Artificial Intelligence (AI), Calendar Management, Communication Skills, Compensation and Benefits, Customer Relations, Dental Insurance, Detail Oriented, Editing, Executive Assistant Skills , Follow Through, Health Insurance, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Proofreading, Quality Management, Spreadsheets, Team Player, Time Management, Vision Plan, Writing Skills

LOCATION

Wayne, PA

POSTED

9 days ago

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Competitive salary
Wellness resources

Executive Assistant to Owner/Managing Attorney (Law Firm) — Confidential Search (In-Office)

A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney. This is a high-trust, in-office role for someone who is organized, proactive, discreet, and thrives in a deadline-driven professional environment.

Key Responsibilities

Provide direct administrative and executive-level support to the Owner/Managing Attorney
Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice)
Draft, proofread, and format professional correspondence and internal documents
Prepare and edit documents in Microsoft Word, create polished materials in PowerPoint, and manage spreadsheets in Excel
Handle confidential information with excellent judgment and discretion
Coordinate priorities across multiple matters and deadlines
Serve as a professional point of contact with clients, vendors, and internal team members
Track tasks, follow-ups, and action items to ensure timely completion
Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment

Qualifications

3–5 years of experience as an Executive Assistant (or similar high-level administrative role)
Bachelor’s degree required
Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required
Strong proficiency with AI tools required; AI “power user”/expert strongly preferred
Excellent written and verbal communication skills; high attention to detail
High level of professionalism, discretion, and emotional intelligence
Comfort working in a fast-paced environment with shifting priorities
Ability to learn new systems quickly

What We’re Looking For

A calm, positive presence who can anticipate needs and take initiative
Someone who is quick, reliable, and highly organized
A team-oriented professional who can communicate clearly and follow through consistently
Someone who can use technology (including AI) thoughtfully—without sacrificing accuracy or confidentiality

Work Location

In-office (this role is not remote)

Compensation & Benefits

Compensation is competitive and commensurate with experience. Benefits package available.

How to Apply (Confidential)

Please submit:

Resume
A brief cover note (or email message) highlighting your executive support experience, MS Office mastery, and how you use AI tools in your work

This is a confidential search. Employer details will be shared with candidates selected for interviews.

What You’ll Get:

Employer paid benefits including health insurance, dental insurance, life insurance, Employee Assistant Plan, and several other benefit plans
Paid Time Off including all major holidays
A supportive team that values your contributions
On-the-job training where needed — we’ll set you up for success
Opportunities to grow within the organization

Ready to apply? Send your resume and a cover letter telling us why you’d be a great fit as well as your experience level and salary requirements. We’re excited to meet the next member of our team!

About the Company

Law Firm in the Philadelphia Suburbs

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