Description
We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredientsthatwilldelighttheirconsumers.Makingapositiveimpactonpeopleandplanetis allpartofthedelight.Withadeep-rootedpresenceinthecountrieswhereouringredientsare grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just thestart. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.
PositionSummary
Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international shipments. The ideal candidate will have at least 3-5 years of hands-on experience handling export documentation and a thorough understanding of export procedures, compliance requirements, and international trade standards.
The ideal candidate should be a highly organized and a self-starter with proven problem-solving and customer service skills.
PositionResponsibilities
- Prepare and review export documentation, including Letters of Credit (LC), shipping instructions, commercial invoices, packing lists, and other related documents
- Ensure all documentation complies with LC terms, international trade regulations, and company policies
- Coordinate closely with internal teams, freight forwarders, banks, and shipping lines to ensure accurate and timely documentation
- Monitor shipment details to ensure consistency across all documents
- Identify and resolve discrepancies in export documents to avoid delays or penalties
- Maintain organized and accurate records of export documentation
- Stay up to date with changes in export regulations and international trade requirements
Position Requirements
- HighSchoolDiplomaisrequired.Abachelor’s degreeis preferred.
- ERP system experience is required; SAP is preferred.
- Knowledgeof industrypractices,terminology,andsettlementprocessis preferred.
- Strongpracticalaccounting,analyticalandorganizationalskillsarerequired.
- ProficiencyinMicrosoftOfficeproductsincludingExcel,Outlook,andWordisrequired.
- Strongcommunicationskills,bothverbalandwritten,arerequired.
- Abilitytoworkindependentlyaswellaswithateamisrequired.
- Capacity to multi-task and switch between tasks fluidly while setting and adhering to deadlinesisrequired.Mustbeabletosolve problemsandhandlemultipletaskseffectively.
- Minimum of 3-5 years of experience in export documentation
- Strong knowledge of SLIs, LCs, and international trade documentation
- Thorough understanding of export procedures, compliance, and regulations
- Excellent attention to detail and organizational skills
- Strong communication and coordination abilities
- Proficiency with export documentation systems and standard office software
PreferredSkills
- Experienceinfoodingredients,agriculture,manufacturing,orFMCGindustries
- Knowledgeoflogistics,export/importprocesses,ordemandplanning
- Abilitytoworkwithglobalcustomersandcross-functionalteams
- Multilingualskillsareaplus
- Familiarity with Incoterms and international shipping practices
- Ability to manage multiple shipments and deadlines in a fast-paced environment
The pay for this role in the state of CA and ILis between $29.00- $33.00 per hourand is based on the position responsibilities and geographic location.
Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.
ofiprovidesequalopportunityforallpersonswithrespecttohiringwithoutdiscrimination
on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at:
US-Talent.Acquisition@ofi.com
At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.