Program Logistics Coordination:
- Deliver support for Cooperative Extension educational programs, workshops, seminars, and contests delivered through extension offices in Arizona communities, in assigned focus areas such as agriculture, youth development (e.g., 4-H), natural resources, family and consumer sciences, or community development.
- Coordinate logistical details for extension educational programs, workshops, seminars, and contests in assigned focus areas, including reserving rooms, arranging equipment, and organizing materials.
- Confirm event details with presenters, staff, and community partners, and communicate schedules and expectations to participants.
- Prepare and organize materials and supplies so programs begin on time and run smoothly.
Outreach and Community Communication:
- Carry out routine outreach activities, such as distributing flyers, sending email invitations, and posting program updates on websites and social media, to inform local residents about extension offerings in assigned focus areas.
- Respond to participant and community inquiries about program offerings, eligibility, and registration, and route more complex questions to extension professionals or faculty.
- Maintain contact lists for participants, volunteers, and partners to support ongoing communication.
Administrative and Session Support:
- Provide administrative support for public extension information sessions and community presentations, including preparing agendas, sign-in materials, handouts, and basic audio-visual needs.
- Support on-site delivery of events by greeting attendees, managing sign-in, and assisting facilitators with materials during sessions.
- Help ensure accessibility and a welcoming environment for various participants.
Data Tracking and Documentation:
- Monitor and track attendance, program metrics, and participant feedback for extension programs using established forms and databases.
- Compile routine evaluation data, basic statistics (such as counts and percentages), and participant comments to support internal reports and outreach assessments.
- Maintain organized records of events, outreach activities, and participant lists for future reference and reporting.
Volunteer and Participant Scheduling:
- Coordinate schedules for volunteers and participants to ensure adequate coverage for extension program operations and community events across Arizona counties.
- Confirm assignments, shifts, and instructions with volunteers in advance of events.
- Track volunteer hours and participation for program documentation and recognition.
Knowledge, Skills and Abilities
- General knowledge of office procedures, event planning logistics, and basic outreach methods.
- Skill in coordinating multiple tasks, schedules, and deadlines with careful attention to detail.
- Ability to use common software for email, word processing, spreadsheets, data collection, and basic website or social media updates.
- Strong customer service and interpersonal skills for working with various community members, youth, volunteers, and partners.
- Ability to work under general supervision, apply established procedures, and resolve routine issues independently.
- Ability to maintain accurate records and handle confidential participant information appropriately.
- Knowledge of commercial kitchen standards and understanding the basics of cooking.
- Skill in public speaking and presenting information to large groups.
- Knowledge of trauma-informed program delivery.