Extra-Curricular Mentor/Transitional Trainer for Long-Term Substitutes

Extra-Curricular Mentor/Transitional Trainer for Long-Term Substitutes JobID: 74488 Position Type: Contract/Hourly Employment/Extracurricular Assignment - Professional PersonnelDate Posted: 9/24/2026Location: Pendleton County Middle/High SchoolDate Available: 2026-2027 School Year Closing Date: 09/30/2026County: Pendleton County Schools Additional Information: Show/HidePENDLETON COUNTY SCHOOLSExtra-Curricular Mentor/Transitional Trainers for Long-Term SubstitutesJOB DESCRIPTIONPosition Title: Extra-Curricular Mentor/Transitional Trainer for Long-Term Substitute TeachersReports To: School Principal and/or DesigneeEmployment Status: Extra-Curricular AssignmentCompensation: $40.00 an hour and up to 3 hours per month Work Schedule: Hours must occur outside the regular instructional workday. Documentation of mentoring activities is required and shall be submitted monthly to the principal or designated supervisor.Position PurposeThe Extra-Curricular Transitional Trainer for Long-Term Substitutes will provide support and training to staff members who are new to a school or district role. Trainers will assist with onboarding by sharing essential knowledge of school and district policies, procedures, processes, and job responsibilities. All duties must be performed outside the trainers' contract hours and without interference with their primary responsibilities. Due to the nature of the role, trainers must also demonstrate a high level of professionalism and maintain confidentiality at all times. The trainer serves as a resource person and coach, providing constructive feedback and support designed to improve instructional effectiveness, student engagement, and overall success within the school community.Essential Duties and ResponsibilitiesOrientation and School IntegrationAssist long-term substitutes in becoming familiar with school and county expectations.Provide a school orientation including building procedures, staff introductions, schedules, and daily operations.Explain county and school policies, procedures, and reporting requirements.Assist substitutes in locating instructional materials, supplies, technology, and support personnel.Ensure understanding of emergency procedures, safety plans, and student supervision responsibilities.Professional Support and CoachingMeet regularly with the assigned substitute outside the instructional day.Provide ongoing encouragement, motivation, and professional guidance.Model professionalism, effective communication, and ethical practices.Offer constructive feedback focused on continuous improvement.Help establish professional goals and monitor progress.Instructional and Classroom SupportAssist with lesson planning, differentiation, and student engagement techniques.Provide guidance regarding grading practices, attendance procedures, and recordkeeping.Assist substitutes in understanding student needs, including accommodations, modifications, and intervention requirements as appropriate.Discuss strategies for creating positive relationships with students and families.Resources and Problem-SolvingIdentify instructional resources and professional learning opportunities.Help connect substitutes with appropriate county departments and school personnel.Assist with locating educational materials, technology tools, and curriculum resources.Provide support when challenges arise related to classroom management, student behavior, communication, or organizational issues.Documentation and ComplianceMaintain logs of mentoring activities.Document meeting dates, times, topics discussed, and action steps.Submit required documentation according to county procedures.Maintain confidentiality of student and personnel information.Follow all applicable county, state, and federal requirements.Suggested Mentoring TopicsThe trainer and mentee should address the following topics throughout the assignment:Initial OrientationSchool mission, vision, and cultureStaff handbook and county policiesDaily schedules and routinesEmergency and safety proceduresBuilding access and securityInstruction and AssessmentBenchmarking SchedulesData Analysis DiscussionGSA/SAT Training, Prep, and administration of assessmentsCommunicationCommunicating with administratorsWorking with office staff and support personnelParent communication expectationsProfessional email etiquetteCollaboration with grade-level or department teamsStudent SupportMTSS processesSpecial education awareness504 accommodationsAttendance concernsStudent wellness and support servicesCounty ProcessesAttendance reportingSubstitute responsibilitiesTechnology systemsPurchasing and supply proceduresRequired forms and documentationProfessional GrowthTime management and organizationReflective practiceProblem-solving strategiesProfessional expectationsContinuous improvement planningDocumentation RequirementsThe mentor shall maintain:Monthly mentoring log.Meeting agendas and discussion topics.Evidence of completed mentoring activities.Follow-up notes and action items.End-of-assignment summary report.Required documentation must be submitted to the school principal and retained according to county procedures.QualificationsValid West Virginia Professional Teaching Certificate.Minimum of three years of successful teaching experience preferred.Demonstrated knowledge of county policies and procedures.Strong communication, collaboration, and coaching skills.Ability to provide constructive feedback in a positive and professional manner.Ability to maintain confidentiality and professional relationships.Performance ExpectationsThe mentor will:Demonstrate professionalism and leadership.Provide consistent and timely support.Assist in a supervisory role rather than evaluative role.Foster positive working relationships.Assist substitutes in becoming effective members of the school community.Maintain accurate and complete documentation.Support compliance with all West Virginia Board of Education requirements and county policies.Other duties assigned by Superintendent.