Facilities Admin Coordinator

The EHS/Facilities Coordinator will be administrative help for all Facilities, BioMed, Safety, and Emergency Management. The Facilities Coordinator supports the daily operations of the facility by coordinating housekeeping schedules, ensuring compliance with safety standards, and maintaining accurate records. This role serves as a key point of contact for day-to-day concerns, addressing staff and facility-related issues in a timely and effective manner. The Facilities Coordinator helps promote a clean, safe, and well-organized environment for staff, residents, and visitors while assisting with ongoing operational needs.

• High school graduate or equivalent preferred. College coursework is preferred.
• Must be skilled in typing, filing and following simple office procedures and directions.
• Knowledge and skill in computer programs such as Microsoft Office is required.
• Confidentiality is critically important in this position.

JOB REQUIREMENTS:

·Safeguarding the privacy and security of protected health information (PHI) in any form including electronic, written or verbal.

• Familiarizes self with and adheres to all facility and department safety policies and procedures.
• Completes all required annual safety training,
• Displays and promotes professional behavior, reflecting a positive attitude, promoting cooperation and good morale throughout the facility and the community.
• Excellent communication skills.
• Maintain the security of company-assigned devices by adhering to IT security protocols, including timely installation of updates, use of strong passwords, and compliance with all cybersecurity policies.

JOB RESPONSIBILITIES:

• Successful performance in supervising department and day-day operational outcomes.
• Assures adequate supplies, equipment, and manpower; supervises, and evaluates housekeepers.
• Implements and maintains departmental quality assurance and quality improvement programs.
• Coordinates the ordering of supplies and inventory with purchasing.
• Inspects and supervises the work product of housekeeping/laundry staff.
• Contributes to and attends routine departmental in-service, education, and team meetings (i.e. IDM's).
• Attend Annual Education Sessions:
• • Safety, Infection Control, Back Safety, HIPAA, Corporate Compliance, Emergency Preparedness, Hazardous Materials, Workplace Violence, and Safe Operating Procedures.
• Completes all required annual safety training on time and documents employee completion.
• Coordinating schedules for meetings, appointments, and events.
• Prepares monthly, quarterly, and annual reports.
• Maintains and files reports and records
• Prepare invoices for delivery to accounting
• Utilize Preventative Maintenance Program software to organize and track activity
• Sorting and responding to mail or distributing to employees
• Participating in safety initiatives and ensuring compliance with safety procedures
• Ensuring adherence to company policies and local, state, and federal regulations and guidelines.
• Assist with timecards, employee schedules, and scheduling/tracking of tasks reported to Manager.
• Entering and managing data related to production, inventory, and other plant operations.
• Assist with day-to-day staffing concerns.
• Monitoring and ordering department supplies and materials.
• Answers telephones and relay messages when necessary.
• Involved in the efforts to continually improve the Department function, efficiency, and effectiveness.
• All other duties as assigned.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment and includes daily contact with GSHA staff, representatives of outside organizations and the public in a well-lit, temperature-controlled room and atmosphere. Work requires corrected vision and hearing to a normal range.

TYPICAL PHYSICAL DEMANDS: Position requires prolonged sitting or standing and frequent stooping, bending and/or stretching. The employee must be able to meet the physical demands of the job to successfully perform the essential functions of the job, with reasonable accommodation if necessary.