Facilities Administration Specialist

id='p869_'>Facilities Administration Specialist JobID: 869

Position Type:

Operations/Specialist

Date Posted:

6/22/2026

Location:

Camden City School District

Closing Date:

06/27/2026

Additional Information: Show/Hide

CAMDEN CITY SCHOOL DISTRICT

Facilities Administration Specialist

Position Summary

The Facilities Administration Specialist shall assist in the coordination of all facilities operation activities , purchases, meetings, staff reports, and other items related to facilities administration. Facilities Administration Specialist will take direction for the Facilities Operation Officer while maintaining office functions for the department.

Requirements:

• Associates Degree on Facilities Management or related field (preferred)
• Comfort and familiarity with utilizing Microsoft Office suite and SchoolDude
• Bilingual-Spanish preferred
• A valid driver's license as well as current insurance and vehicle with valid registration
• Required criminal history background check, physical, and proof of U.S. citizenship or legal resident alien status

Preferred Qualifications

• Candidate obtaining or willing to obtain the Certified Facilities Manager Certificate
• Experience in maintaining 1 million square feet of facilities space
• Experience in order supplies and materials for maintaining large educational facilities

Core Responsibilities

Major responsibilities of the role include, but are not limited to:

• Lead and manage administrative support personnel to ensure the efficient operation of the department and provide assistance to the Facilities Department leadership team.
• Lead the reconciliation of all invoices for payment for general projects, expenses,and utilities.
• Audit the entry, review, auditing, tracking, and reconciliation of invoices and requisitions in Systems 3000.
• Project lead Program Management details for Facilities subcommittees.
• Maintain and update procurement, invoicing, and project tracking systems.
• Establish and maintain efficient filing processes for documents and records within the Facilities Department.
• Provide support for school safety compliance efforts.
• Oversee systems for creating, tracking, and analyzing SchoolDude work orders, as well as their dissemination among Facilities Department staff.
• Analyze costs and efficiency in work orders to drive improvements.
• Ensure Shared Services agreements are executed accurately and with high quality.
• Project Lead vendor relationships, payments, and record-keeping processes.
• Ensure appropriate issuance of building permits and maintain thorough transaction records.
• Continuously identify and implement efficiencies to improve the productivity of the Facilities Department.
• Support projects and initiatives in other divisions and departments throughout CCSD as required.
• Oversee the reconciliation of all invoices for payment across general projects, expenses, and utilities.
• Act as a liaison with vendors to obtain quotes and procurement documentation for the purchasing department.
• Audit requisitions in compliance with purchasing policies and regulations in conjucntion with .
• Works with Finance on the closure process for annual purchase orders in coordination with the business office.
• Input both annual and monthly board items for renewals, agreements, amendments, and contracts within the facilities operations department.
• Assist in budget management and monitoring for Facilities; initiating expense account transfers for general, grants, and capital expenditures as needed.
• Ensure accuracy in managing existing purchase orders and processing payments.
• Plan and coordinate projects with vendors, facilities, and school-based staff.
• Coordinate events for assigned District locations when applicable.
• Ensure the functionality of FSDirect for the district, including troubleshooting and managing log-in information.
• Provide support to the Facilities Operation Officer in cross-departmental consultation for special construction and operational projects within the district.
• Supports Facilities Operation Officer in the oversight and development of scopes of work for assigned bid projects.
• Facilitate collaborations with the district's appointed engineer and the district's appointed architectural firm.
• Ensure procurement compliance for all state-mandated inspections such as fire, elevator, sprinkler, and boiler.
• Coordinate service repairs as needed.
• Any other duties that may be assigned by the Facilities Operation Officer.

Core Competencies

An ideal candidate for this role will demonstrate the following and/or have experiences with:

• Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browsers and searches
• Strong oral and written communication skills
• Creative and outside-of-the box thinking

Physical Demands:

The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee must be able to:

• Sit, stand, walk, speak, and hear for extended periods for various tasks.
• Use hands and arms to reach, handle, and operate tools, computers, or controls.
• Lift and carry items necessary for job performance.
• Use close, color, peripheral, and depth vision, and adjust focus as needed.

Environmental Demands:

The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

• Possible exposure to a range of childhood and adult illnesses.
• Occasional exposure to varied weather conditions.
• Work performed in heated, air-conditioned, ventilated facilities.
• Moderate too high at times, noise level especially during school hours, assemblies or events.
• Frequent interruptions from calls, walk-ins and urgent requests.
• Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals.

Evaluation: Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership evaluation procedures.

Reports To: Facilities Operations Manager

Work Year: Twelve (12) Months

Classification: Non-Affiliated Administrator

Minimum Starting Salary: $75,000.00

Maximum Starting Salary: $100,000.00

Residency Requirement

Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

(Pending availability of funds and Superintendent's approval)