Facilities Administrator

The Property Coordinator supports Facilities in clinical and commercial property management as well as internal Safety/Transportation operations management. This person performs a variety of office administrative work, reporting regularly to property HOAs/Board meetings, assisting in construction projects, scheduling, negotiating, and overseeing contractor work, providing improvement recommendations to Management, and responding in-person to site emergency calls inside and outside of operation hours.

ESSENTIAL JOB FUNCTIONS:

• Ensures respective properties are maintained and meets NEMS standard of quality.
• Represent NEMS at property HOA/Board(s). Participate in recurring meetings and maintain membership to complete projects.
• Solve problems with sound judgement; provide and maintain good customer service and contractor/HOA relations.
• Initiates work with Maintenance and vendors to complete scheduled and ad hoc maintenance quickly, notifying Manager for any delays/changes and making appropriate recommendations.
• Responsible for ensuring that building standards and procedures comply with codes and regulations, and escalating issues appropriately for resolution.
• Recognizes correction and improvement areas. Negotiates and coordinates with vendors for repairs, maintenance, renovation, and construction projects accordingly.
• Carry out and delegate work per emergency and clinic policy and priorities. Provide timely, accurate, and relevant communication and responses to concerning parties.
• Works with the Safety Team to minimizes severity or frequency of accidents through risk identification process. As well as complying with building ADA standards.
• Place, log, and track purchase and work orders as needed.
• Document and escalate any customer service issue and/or shipping/receiving errors.
• Assists with training of new Facilities employees.
• Assists manager in project coordination including, but not limited to, Transportation Safety, and other NEMS associated events.
• Coordinate appointments, schedule meetings, take meeting minutes and performs clerical duties.
• Responds to site emergency calls inside and outside operation hours, and in-person, as needed.
• Performs other job duties as required by manager/supervisor.