Key Responsibilities:
Facilities Coordination:
Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional.
Coordinate with maintenance staff and service providers for repairs and upkeep.
Liaise with external vendors and contractors for facility services and supplies.
Ensure compliance with health, safety, and environmental regulations.
Manage office layouts and space allocations to optimize space utilization.
Assist in planning and executing office moves and reconfigurations.
Assist in preparing and managing the facilities budget.
Monitor expenditures and identify cost-saving opportunities.
Serve as the point of contact for facility-related inquiries and issues.
Prepare reports on facility operations and maintenance activities for management.
Sustainability Coordination:
Primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives.
Manage logistics and ensure successful execution of sustainability-related events.
Prepare and submit sustainability reports to management.
Collect, analyze, and report data related to sustainability metrics and performance.
Monitor progress and identify areas for improvement in sustainability practices.
Design and implement sustainability programs and initiatives aligned with the company's goals and values.
Safety Coordination:
Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations.
Conduct regular safety inspections and drills to maintain a safe work environment.
Provide safety training and resources to employees to promote awareness and compliance.
Support the resolution of near-miss incidents.
Aid in the collection and presentation of safety data.
Assist in developing and implementing emergency response plans and procedures.
Conduct drills and training for staff on emergency protocols.
Vendor and Resource Management:
Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness.
Monitor and manage inventory of office and facility supplies, placing orders as necessary.
Communication and Coordination:
Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions.
Coordinate with internal departments to support office and facility needs and improvements.
Qualifications: