Facilities and Operations Manager Anticipated Opening 2026-2027

Facilities and Operations Manager Anticipated Opening 2026-2027

JobID: 239 Position Type: Facilties/Maintenance/Facilities and Operations Manager Date Posted: 3/12/2026 Location: The Village Charter School Date Available: 08/19/2026 Closing Date: Until Filled

Additional Information: Show/Hide Facilities & Operations Manager Job Description - Anticipated Opening 2026-2027

Apply now for the upcoming school year The Village Charter School 101 Sullivan Way Trenton, NJ 08628

Salary: $60,000-$84,000

Compensation and Benefits Employment Terms:

• 12 - month full-time position
• Board-approved salary | Extended summer work may be available, required
• Employment is governed by an annual contract subject to Board of Trustees approval

Benefits:

• (As applicable based on employment status)
• Health insurance options
• Retirement plan participation
• Professional development opportunities
• Paid time off in accordance with board policy

Qualifications:

• Education: Minimum of an Associate Degree or equivalent combination of a high school diploma and specialized training and experience in one or more skilled trades.
• Experience: At least five (5) years of experience in a facilities maintenance or related position.
• Certification in a skilled trade is desirable but not required.
• Certifications:
• Valid New Jersey Drivers License.
• Certified Educational Facilities Manager (CEFM) or the ability to obtain certification within two years (pursuant to N.J.S.A. 18A:17-49)
• Black Seal (Low Pressure) Boiler License or willingness to obtain within one year
• OSHA 30-Hour General Industry Certification (Desired)
• New Jersey Pesticide Applicator or IPM Coordinator certification (Desired)

Knowledge & Skills:

• Ability to manage a team and hold external vendors accountable to high standards.
• Thorough knowledge of building cleaning practices, supplies, and equipment.
• Ability to follow oral and written instructions and documents.
• Proficiency in budget tracking, report writing, and facility management software.
• Demonstrated ability to exercise independent judgment when required.
• Strong communication skills, both oral and written, in English.
• Proficiency in staff supervision, evaluation, and personnel management.
• Comprehensive understanding (or ability to acquire) of building systems (HVAC, plumbing, electrical) and grounds management.

Physical Requirements:

• Must be able to lift 70 pounds.
• Must be able to traverse the 10.5-acre property daily, including climbing stairs and ladders to inspect roofs and mechanical rooms.

Other:

• Successfully complete a required criminal history check.
• Provide proof of U.S. citizenship or legal resident alien status.

Position Purpose The Facilities and Operations Manager is a strategic leadership role responsible for planning, administering, and overseeing all The Village Charter School physical assets. This role ensures a clean, safe, and efficient learning environment by directing a department consisting of internal staff (when employed) and/or external vendors. The Manager is also responsible for long-range capital planning, budget management, safety compliance, and the seamless logistical operation of the schools 10.5-acre property.

Essential Functions

Facilities Operations & Maintenance

• Oversee the maintenance of all buildings and grounds, ensuring cleanliness, safety, efficiency, and cost-effectiveness.
• Assign and oversee (and perform when necessary) minor plumbing, electrical, and carpentry repairs, including replacing interior and exterior light bulbs.
• Repair locks, door handles, and other building hardware; inspect all interior and exterior glass and coordinate necessary repairs.
• Maintain heating, ventilation, and air conditioning (HVAC) systems, including regularly replacing accessible filters.
• Perform maintenance painting in hallways, lavatories, and classrooms as needed.
• Coordinate and oversee the repainting of the entire school annually during the summer, including walls, bathrooms, doors, and handrails.
• Schedule routine and preventative maintenance, cleaning, and inspection of grounds, buildings, structures, plumbing, electrical fixtures, appliances, HVAC equipment, and other facility components.
• Troubleshoot and resolve facility emergencies related to classrooms, heating, air conditioning, lighting, door locks, and other critical systems.
• Conduct regular inspections of facilities and grounds, recommending improvements to equipment and infrastructure.
• Ensure the building is properly heated, cleaned, and prepared for all school-related activities, and that it is locked and unlocked as needed.
• Complete preventive maintenance for all buildings.

Safety, Security & Compliance

• Continuously review building facility precautions and procedures, recommending and implementing appropriate changes.
• Secure buildings at the end of each day and for extended holiday periods when facilities are closed.
• Serve as an active member of the schools Crisis Management Team and the Schools Safety/Crisis Management Team.
• Respond promptly to fire and burglar alarms at the school and administrative building during off-hours (nights and weekends).
• Report any vandalism or damage to the school to the Chief Executive & Administrative Officer and Principal.
• Manage the security of vacant buildings and the security and phone systems for administration buildings.
• Ensure the school meets all local, state, and federal safety regulations, including AHERA (Asbestos), Right-to-Know, and Integrated Pest Management (IPM).
• Inform the Chief Executive & Administrative Officer and (when required) the principal on applicable laws and regulations relating to public school facilities, safety, and fire codes.
• Work collaboratively with the Fire Marshal on quarterly and yearly inspections.
• Work collaboratively with the Department of Health for bi-annual and required inspections.
• Provide or coordinate safety training (OSHA, Bloodborne Pathogens) for all internal facilities personnel.

Vendor & Contractor Management

• Requisition and evaluate the purchase of supplies, equipment, and services, ensuring adherence to contract standards, bid awards, and/or purchase orders.
• Supervise and inspect all new construction and renovation work performed by outside contractors, verifying compliance with the contract before authorizing progress payments and final payments.
• Monitor the performance of external service providers, including trash disposal, pest control, security/fire services, and lawn and grounds maintenance companies.
• Collaborate with the business office on the State Bidding process for cleaning contracts, trash services, and other facility-related procurements.
• Manage contractor hiring in accordance with the State Bidding process, obtaining a minimum of 3 bids/quotes for each project.
• Collaborate with the business office to create Requests for Proposals (RFPs) and negotiate contract/vendor proposals.
• Review and evaluate ongoing projects, ensuring contract compliance and quality control.

Administrative & Strategic Planning

• Design and manage the daily schedule of assigned staff to ensure maximum coverage during arrival, lunch, and dismissal.
• Maintain accurate records and generate reports on supplies used, maintenance activities, and inspections (fire, sanitation, security, etc.).
• Maintain and update a five-year long-range facility plan, prioritizing infrastructure repairs and property improvements.
• Manage the facilities budget, including the procurement of all cleaning chemicals, maintenance supplies, and equipment.
• Monitor the facilities budget to control expenditures and ensure proper fund administration.
• Develop and provide a yearly maintenance budget.
• Conduct quarterly inventories of school and maintenance supplies.
• Oversee summer maintenance staff, including painting projects and inventory management.
• Coordinate and schedule (provide if needed), logistical support for school events and professional development.
• Provide setup services and equipment for various meetings and events at the facility.
• Perform daily setup and breakdown of ongoing events throughout the school.
• Manage daily deliveries from outside vendors and delivery services.
• Monitor and evaluate (assist when needed), the daily setup and breakdown of breakfast and lunch tables.
• Oversee inventory management and supply distribution systems (supply of paper for teachers in the main office and the administrative building, etc.).
• Unlock all classroom doors in the morning for teachers, when necessary.
• Process requisition forms for scheduled maintenance and vendors.
• Assist technology vendors with the installation and coordination of telephone and computer equipment.
• Manage general property management for the entire 10.5-acre property.
• Plan, maintain, and budget (in conjunction with the business office) for property and facility activities on newly acquired property.
• Oversee all property clean-up initiatives.
• Assist in developing a strategic property plan and a long-range capital improvement plan.
• Ensure compliance with all Trenton property ownership requirements.
• As needed, assist with planning, coordinating, and monitoring construction and renovation projects.
• Plan and coordinate all building use requests.
• Assist with buses and traffic control during morning drop-offs (if requested).
• Identify and recommend strategies for energy conservation.

Additional Duties This job description is not intended to be a comprehensive list; the employee will also perform other reasonably related business duties as assigned. Duties and responsibilities may change at any time with or without notice. Reasonable accommodations will be provided as required by law.

General Professional Conduct:

• Maintain a high standard of ethics, honesty, and integrity in both personal and professional matters.
• Perform other job-related tasks as assigned by the Executive Director.
• Required to drive to off-site premises for purchases, pick-ups, or deliveries.

Knowledge and Skills Expertise in NJSLS; proficiency in educational technology (G-Suite); strong classroom management; ability to differentiate instruction for diverse learners. Expertise (or ability to acquire) in adult learning theory; advanced data visualization skills; deep knowledge of research-based instructional strategies.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Village Charter School is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities.

Legal References: N.J.S.A. 18A; N.J.A.C. 6A; ADA; FLSA;