Facilities Assistant

Our client, a well-established Dallas law firm, is seeking a Facilities Assistant to join its growing Facilities team. This is a newly created position due to firm growth and is an excellent opportunity for someone who enjoys a fast-paced, team-oriented environment and takes pride in providing exceptional internal customer service.
Working closely with the Facilities Manager, you'll play a key role in ensuring the office operates efficiently and provides a first-class experience for attorneys, staff, clients, and visitors.
Responsibilities

• Support the day-to-day operations of the office by helping maintain a clean, organized, and professional environment.
• Monitor conference rooms, kitchens, copy centers, and other common areas to ensure they are fully stocked and functioning properly.
• Order, organize, and maintain office and kitchen supplies and inventory.
• Coordinate with vendors, building management, and service providers for routine maintenance, repairs, and office services.
• Assist with office moves, workstation setups, furniture installations, and space planning.
• Help maintain office seating charts and workspace records.
• Set up conference rooms for meetings, client events, and special functions, while responding quickly to last-minute requests.
• Assist with new hire office setups to ensure a seamless onboarding experience.
• Support office safety initiatives, including emergency preparedness, safety inspections, and fire drills.
• Coordinate building access, employee badges, and visitor logistics.
• Process invoices, maintain vendor records, track facilities requests, and assist with expense reporting.
• Deliver outstanding customer service while supporting attorneys, staff, and clients with day-to-day office needs.
• Perform additional administrative and facilities-related duties as assigned.

Qualifications

• 1–3 years of facilities, office services, or administrative experience (law firm or professional services experience preferred).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Detail-oriented, dependable, and proactive with strong problem-solving abilities.
• Proficient in Microsoft Office; experience with facilities management or ticketing systems is a plus.
• Ability to occasionally work overtime as needed.

If you're looking to join a collaborative, growing law firm where you can make an immediate impact, we'd love to hear from you!