Administrative Skills, Automotive Repair and Maintenance, Billing, Brewing, Car Rentals, Car Reservation, Catering Services, Communication Skills, Conference Management, Credit and Collections, Customer Support/Service, Dental Insurance, Detail Oriented, Driver's License, Employee Assistance Plan, Event Management, Facilities Management, Furniture Moving, Insurance, Microsoft Office, Multitasking, Order Supplies, Organizational Skills, Photocopy, Physical Demands, Presentation/Verbal Skills, Printing, Problem Solving Skills, Recycling, Vehicle Fleets, Vision Plan, Warehousing, Waste/Garbage/Recycle Collection, Willing to Travel, Writing Skills
Job: Facilities Assistant
Location: Lenexa, KS
Build Your Future with GBA
The Facilities Assistant is responsible for providing support to the Facilities Management department by performing a variety of administrative and operational tasks under close supervision. This position is based on-site and is dedicated to providing high-quality customer service to both internal and external clients through strong organization, responsiveness, and attention to detail.
Supervisory Responsibilities:
What You'll Do:
- Process & distribute incoming and outgoing mail/packages, including courier services, FedEx, and UPS.
- Schedule and maintain rental car reservations for employees and provide shuttle support for fleet vehicles.
- Address routine day-to-day needs to include fulfilling document printing, copying, and retrieval requests, respond to internal and external information inquiries, and coordinate with stakeholders to obtain solutions.
- Provide support for conference room setup, reconfiguration, and cleanup for meetings and catering events.
- Assist in facilitating effective communication & collaboration between regional offices as a liaison within the facilities management team.
- Support the setup and arrangement of event spaces, ensuring logistical and facility-related requirements are met for corporate events & gatherings.
- Assist with set-up and general support of office/cubicle spaces, to include furniture moving and installations.
- Coordinate recycling and shredding collections, schedule pickups, and submit invoices for approval.
- Maintain kitchen cleanliness, restock supplies, and support the upkeep of coffee brewers, storage spaces, and warehouse areas.
- Maintain various office supplies, including ordering, stocking, and submitting invoice approval.
- Other duties as assigned.
What You'll Bring:
- High School Diploma AND 0+ years of relevant experience OR an equivalent combination of education and experience.
- Basic working knowledge of Microsoft Office Suite.
- Strong written and verbal communication skills.
- Ability to handle multiple tasks in a fast-paced environment.
- Customer service focus mindset with problem-solving skills.
- Strong organizational skills and attention to detail.
Physical Requirements:
- Ability to work on a computer for extended periods of time.
- Ability to sit and/or stand for extended periods of time.
- Must be able to lift a minimum of 55 lbs. up to 80 lbs., not on a continuous basis.
Travel:
- Ability to travel to regional offices approximately 5% of the time. A valid driver’s license and proof of insurance are required.
Why You’ll Love Working Here
At GBA, you’ll be part of a team that values integrity, safety, and innovation. We offer a comprehensive benefits package designed to support you and your family, including:
- Medical, dental, and vision insurance
- Life, accident, and disability coverage
- 401(k) with company match
- Employee Assistance Program (EAP) and wellness initiatives
- Paid company holidays, floating holidays, and flexible time off
- Opportunities for training, professional growth, and advancement
Join Our Team
If you’re a motivated professional who takes pride in delivering safe, high-quality work, we’d love to hear from you.
Apply today and build your future with GBA Corporate Services.
GBA provides a comprehensive benefits package including medical, vision, dental, life insurance, accident, short and long-term disability, hospital, legal, 401k, employee assistance program (EAP), wellness program, paid sick time, paid company holidays, floating holiday, and a flexible time off program. Eligibility requirements apply to all plans in the United States. GBA reserves the right to alter benefits offerings at will.