Facilities Coordinator

Job Title: Facilities Coordinator
Location: Chicago, IL 60607 (Onsite)
Duration: 3–6+ Month Contract
Pay Rate: $24.00–$25.00/hr W2

Position Overview

We are seeking a Facilities Coordinator to support daily workplace operations and deliver an exceptional employee experience within a corporate office environment. This individual will be responsible for facilities coordination, vendor management, office services, conference room support, mail operations, and general workplace maintenance.

The ideal candidate is customer-service oriented, proactive, organized, and comfortable performing both administrative and hands-on facilities responsibilities.

Key Responsibilities

• Manage and respond to facilities requests through ServiceNow.
• Coordinate with building management regarding HVAC, lighting, security, fire, and safety-related matters.
• Maintain vendor relationships and coordinate service requests as needed.
• Order, stock, and distribute office and café supplies.
• Coordinate incoming and outgoing mail, package distribution, storage, and shipping logistics.
• Set up and break down conference rooms and meeting spaces according to business requirements.
• Maintain public areas including conference rooms, printing stations, and common spaces.
• Troubleshoot office equipment, café equipment, appliances, printers, and copiers.
• Assist with office moves, furniture setup, and workplace support activities.
• Prepare and maintain facilities documentation, reports, and knowledge base materials.
• Partner with internal teams to ensure a positive workplace experience for all employees.

Required Qualifications

• Strong customer service and communication skills.
• Experience supporting office operations, facilities, workplace services, or administrative functions.
• Ability to work independently and collaboratively in a fast-paced environment.
• Comfortable performing hands-on tasks, including moving furniture and lifting up to 50 lbs.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong organizational and problem-solving skills.
• Flexible, proactive, and detail-oriented approach to work.

Preferred Qualifications

• Experience using ServiceNow or a similar ticketing platform.
• Experience coordinating vendors, facilities requests, or workplace services.
• Experience supporting a corporate office environment.
• College degree preferred.

Additional Information

• Fully onsite position in Chicago, IL.
• Requires a strong customer-service mindset and willingness to support a variety of workplace and facilities-related responsibilities.
• Opportunity to contribute to a collaborative and professional office environment.