Facilities Coordinator

Description

Job Description The Facility Coordinator supports daily facility operations by providing comprehensive facilities management services and continuous monitoring of multiple sites. This role works closely with property operating engineers and facility managers to ensure smooth execution of routine property management activities and walks including procurement of supplies and services vendor coordination and management equipment and general operational support. Key Responsibilities Day-to-Day Responsibilities Support the Facility Management team with tactical planning to achieve team goals and objectives. Manage and maintain assigned facility management tasks and small projects. Provide continuous monitoring of the office/facility and deliver general FM services. Act as a primary interface with clients visitors guests and vendors. Coordinate and schedule maintenance activities ensure proper follow-up and minimal disruption to operations. Provide direction and information to vendors service providers and facilities staff. Support conference room reservations meeting setups and general office logistics. Assist with vehicle and equipment logistics and other duties as requested. Issue purchase orders manage bid requests and assist with service/construction contract administration. Process accounts payable/receivable and support budgetary requests analysis and variance reporting. Update and maintain accurate operational documentation and site information including webpages and records related to moves events reception and building operations. Service Delivery Foster a culture of teamwork cooperation and performance excellence. Conduct daily facility walkthroughs multiple locations to ensure clean organized work environments. Respond to work orders promptly and meet KPI expectations with outstanding customer service. Corrigo Housekeeping amp SLA Performance. Identify opportunities for operational improvement and service excellence. Conduct site assessments to ensure compliance with building procedures safety requirements and performance standards. Schedule and oversee repairs maintenance tasks and minor works through completion with soft service vendors. Assist with vendor procurement and service engagement as required. Coordinate site amenities and snack services and act as a key point of contact. Provide support for reception guest services mail and courier handling office supplies equipment maintenance access cards landlord relations and safety/security tasks. Client Relationship Management Comply with all client contract requirements and meet or exceed KPI targets. Deliver consistently high-quality service as demonstrated through client feedback. Coordinate site operations in alignment with agreed policies procedures and contract scope.

Skills

Customer service, Facilities maintenance, Vendor management, Facility management, Facilities

Top Skills Details

Customer service,Facilities maintenance,Vendor management

Additional Skills & Qualifications

Job Description The Facility Coordinator supports daily facility operations by providing comprehensive facilities management services and continuous monitoring of multiple sites. This role works closely with property operating engineers and facility managers to ensure smooth execution of routine property management activities and walks including procurement of supplies and services vendor coordination and management equipment and general operational support. Key Responsibilities Day-to-Day Responsibilities Support the Facility Management team with tactical planning to achieve team goals and objectives. Manage and maintain assigned facility management tasks and small projects. Provide continuous monitoring of the office/facility and deliver general FM services. Act as a primary interface with clients visitors guests and vendors. Coordinate and schedule maintenance activities ensure proper follow-up and minimal disruption to operations. Provide direction and information to vendors service providers and facilities staff. Support conference room reservations meeting setups and general office logistics. Assist with vehicle and equipment logistics and other duties as requested. Issue purchase orders manage bid requests and assist with service/construction contract administration. Process accounts payable/receivable and support budgetary requests analysis and variance reporting. Update and maintain accurate operational documentation and site information including webpages and records related to moves events reception and building operations. Service Delivery Foster a culture of teamwork cooperation and performance excellence. Conduct daily facility walkthroughs multiple locations to ensure clean organized work environments. Respond to work orders promptly and meet KPI expectations with outstanding customer service. Corrigo Housekeeping amp SLA Performance. Identify opportunities for operational improvement and service excellence. Conduct site assessments to ensure co

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Aug 13, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.