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Facilities Administration Jobs in Illinois

Facilities Coordinator

TalentBridge

Chicago, IL

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JOB DETAILS
SALARY
$24–$25 Per Hour
SKILLS
Administrative Skills, Communication Skills, Copying Machines, Customer Support/Service, Detail Oriented, Documentation, Facilities Management, Fire Safety, Furniture Moving, HVAC, Identify Issues, Knowledge Base, Lift/Move 50 Pounds, Logistics, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Operational Support, Operations, Organizational Skills, Printers, Printing, Problem Solving Skills, Property Management, ServiceNow, Team Player, Vendor/Supplier Management, Vendor/Supplier Relations
LOCATION
Chicago, IL
POSTED
1 day ago
Job Title: Facilities Coordinator
Location: Chicago, IL 60607 (Onsite)
Duration: 3-6+ Month Contract
Pay Rate: $24.00-$25.00/hr W2

Position Overview

We are seeking a Facilities Coordinator to support daily workplace operations and deliver an exceptional employee experience within a corporate office environment. This individual will be responsible for facilities coordination, vendor management, office services, conference room support, mail operations, and general workplace maintenance.

The ideal candidate is customer-service oriented, proactive, organized, and comfortable performing both administrative and hands-on facilities responsibilities.

Key Responsibilities
  • Manage and respond to facilities requests through ServiceNow.
  • Coordinate with building management regarding HVAC, lighting, security, fire, and safety-related matters.
  • Maintain vendor relationships and coordinate service requests as needed.
  • Order, stock, and distribute office and café supplies.
  • Coordinate incoming and outgoing mail, package distribution, storage, and shipping logistics.
  • Set up and break down conference rooms and meeting spaces according to business requirements.
  • Maintain public areas including conference rooms, printing stations, and common spaces.
  • Troubleshoot office equipment, café equipment, appliances, printers, and copiers.
  • Assist with office moves, furniture setup, and workplace support activities.
  • Prepare and maintain facilities documentation, reports, and knowledge base materials.
  • Partner with internal teams to ensure a positive workplace experience for all employees.
Required Qualifications
  • Strong customer service and communication skills.
  • Experience supporting office operations, facilities, workplace services, or administrative functions.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Comfortable performing hands-on tasks, including moving furniture and lifting up to 50 lbs.
  • Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
  • Strong organizational and problem-solving skills.
  • Flexible, proactive, and detail-oriented approach to work.
Preferred Qualifications
  • Experience using ServiceNow or a similar ticketing platform.
  • Experience coordinating vendors, facilities requests, or workplace services.
  • Experience supporting a corporate office environment.
  • College degree preferred.
Additional Information
  • Fully onsite position in Chicago, IL.
  • Requires a strong customer-service mindset and willingness to support a variety of workplace and facilities-related responsibilities.
  • Opportunity to contribute to a collaborative and professional office environment.

About the Company

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TalentBridge

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