Facilities Coordinator

Plante Moran

Chicago, IL

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JOB DETAILS

SALARY

$20.25–$30.38 Per Hour

SKILLS

Administrative Skills, Analysis Skills, Beverages, Business Plan, Chinese Language, Communication Skills, Community Support, Compensation and Benefits, Consulting, Customer Support/Service, Delivery Driving, Electricity, Employee Retention, English Language, Establish Priorities, Facilities Management, High School Diploma, Identify Issues, Insurance, Interpersonal Skills, Japanese Language, Lift/Move 50 Pounds, Loading/Unloading, Mail Processing, Marketing, Multilingual, Office Equipment, Plan Meetings, Proofreading, Reimbursement, Resume Search, Retirement Plan, ServiceNow, Team Player, USPS (United States Post Office), Wealth Management

LOCATION

Chicago, IL

POSTED

1 day ago

Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

Our internal firm services team focuses on the firm's critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Your role.

Your work will include, but not be limited to:

Stocking Role
- Stocking supply areas and kitchens with proper supplies; straighten and clean
- Keeping file room clean and orderly if applicable
- Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up
- Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
- Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations
- Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs
- Setting up 1040 and corporate files if requested
- Purchases groceries for the office when needed
- Setting up beverages and food for meetings, lunches and dinners
- Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
- Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)
- May serve as back-up for other administrative support team members
- Handle other duties or projects as assigned
Mail Role
- Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up
- Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
- Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations
- Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs
Stocking supply areas and kitchens with proper supplies; straighten and clean
Purchases groceries for the office when needed
Setting up beverages and food for meetings, lunches and dinners
Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)
May serve as back-up for other administrative support team members
Handle other duties or projects as assigned

The qualifications.

Associates degree preferred; High School Diploma required
Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations; Must be able to think analytically to respond to complex inquiries.
Ability to read and carry out routine oral and written instructions independently
Ability to work well under pressure and time constraints
Professional demeanor with excellent customer service and interpersonal skills
Ability to work well with others and communicate effectively with partners, staff and visitors
Ability to work with confidential information
Ability to operate office equipment
Proofreading skills; ability to proofread large reports (both alpha and numeric)
Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment

Note: Position may require some Saturday work hours during tax season (January through April) and overtime from time to time during the remainder of the year. Position may require 24/7 availability.

This is a non-exempt position and is eligible for overtime for hours that exceed the standard 40-hour work week.

#LI-Onsite

#LI-HD1

What makes us different?

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for? Apply now.

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive.

We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability, and life insurance. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays, as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging, and meal reimbursement for business-related use. A pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time.

The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Please review the position description for the applicable geographic location. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography. For early career roles, including campus hires, we offer standardized, market-based starting salaries among individuals within the same hiring group. This approach ensures fairness and reflects current industry benchmarks for entry-level talent.

Under Colorado's Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.

The compensation range for this role in CO, IL, OH, and MA is: $20.25-$30.38

This application window is a good-faith estimate of the time that this posting will remain open. This deadline will be promptly updated if the deadline is extended.

About the Company

Plante Moran

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