Facilities Coordinator

Job Title: Facilities Coordinator

Job Description

The Facilities Coordinator leads the day-to-day operations of building and workplace facilities, ensuring safe, efficient, and well-maintained environments for employees and visitors. This role manages maintenance activities, coordinates vendors and contractors, supports space planning and workplace changes, and maintains key environmental health, safety, and security programs. The Facilities Coordinator also oversees workplace services and small facilities projects while supporting reporting, key performance indicators, and operational data integrity.

Responsibilities

• Lead day-to-day facilities operations, including work order management, routine inspections, asset tracking, and timely escalation of maintenance and safety issues.

• Coordinate vendors and contractors across building services, ensuring high-quality service delivery, proper documentation, and accurate invoice processing.

• Support space planning and workplace changes, including moves, adds, and changes, by partnering closely with IT, HR, and Security to ensure smooth execution.

• Maintain environmental health and safety (EHS), compliance, and security programs, including conducting safety walkthroughs, supporting emergency preparedness, and managing required documentation.

• Manage workplace services and supplies to ensure facilities are adequately stocked and operating efficiently.

• Oversee and support small facilities projects from planning through completion, ensuring they meet quality, safety, and operational standards.

• Support the development and maintenance of facilities-related reporting, including key performance indicators (KPIs) and operational data integrity.

• Collaborate with internal teams, vendors, and stakeholders to resolve facilities-related issues promptly and effectively.

• Identify opportunities to improve facilities processes, service quality, and building system performance.

Essential Skills

• 5+ years of experience working with building and facility systems.

• Strong organizational and coordination skills with a high level of attention to detail.

• Effective written and verbal communication skills to coordinate with internal teams, vendors, and stakeholders.

• Proficiency with Microsoft Office tools, including Microsoft Teams and SharePoint.

• Experience in facilities maintenance and management.

• Customer service mindset with the ability to respond promptly and professionally to facilities requests.

• Knowledge of facility management practices, including vendor management and project coordination.

• Familiarity with building systems such as HVAC, electrical, and plumbing.

• Ability to manage multiple tasks and priorities in a dynamic operational environment.

Additional Skills & Qualifications

• Hands-on experience with HVAC systems, electrical systems, plumbing, life safety systems, and other building systems.

• Experience with facilities-related project management.

• Exposure to environmental health and safety (EHS) programs and compliance requirements.

• Experience managing work order systems, inspections, and asset tracking processes.

• Ability to collaborate effectively with cross-functional partners such as IT, HR, and Security.

• Comfort working with operational data, reporting, and key performance indicators (KPIs).

Why Work Here?

Employees benefit from generous benefits and competitive compensation, along with meaningful opportunities for professional growth and career advancement. The organization emphasizes a respectful and inclusive culture where people feel valued and supported. There is a strong commitment to providing reasonable accommodations so individuals with disabilities can perform the essential functions of their roles, reinforcing a supportive and accessible work environment.

Work Environment

The role is based on-site in the Chicagoland area at a headquarters facility and requires in-person presence Monday through Friday. Additional on-site attendance may be needed to support operational or safety needs, reflecting the hands-on nature of facilities work. The environment centers around office and building facilities operations, including interaction with building systems such as HVAC, electrical, plumbing, and life safety systems, as well as coordination with internal teams and external vendors.

Job Type & Location

This is a Permanent position based out of Des Plaines, IL.

Pay and Benefits

The pay range for this position is $31.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Des Plaines,IL.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.