Facilities Coordinator

Facilities Coordinator - UPMC Hamot (Erie, PA

Full-Time | Monday-Friday | 8:00 AM - 4:00 PM

Are you an organized professional who enjoys keeping operations running smoothly behind the scenes? UPMC Hamot is looking for a Facilities Coordinator to support our Maintenance and Facilities leadership team. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in delivering outstanding customer service.

In this key administrative role, you'll help support the day-to-day operations of our Maintenance Department by managing work orders, coordinating schedules, assisting with payroll and purchasing functions, and serving as a vital resource for both leadership and staff.

Why UPMC Hamot?

At UPMC Hamot, you'll be part of a mission-driven organization that is committed to excellence, innovation, and patient care. In addition to a stable weekday schedule, UPMC offers competitive benefits, career growth opportunities, tuition assistance, and the chance to make an impact every day.

The Facilities Coordinator assists Maintenance Leadership in the performance of departmental duties, manages the work order system, supports payroll functions, purchasing activities and administrative support.

Responsibilities:

• Answer incoming departmental calls in a timely and efficient manner addressing their needs providing a high level of customer service.
• Manage tasks in the Maintenance Work Order System for the department. Ensure orders are dispatched and completed.
• Coordinate the preventative maintenance schedule with technicians, generate and distribute the schedule(s, amend and track changes as may be required.
• Assist with daily review of Kronos timekeeping to ensure proper coding of time for staff in preparation for finalization of the pay period end.
• Accurately enter orders for departmental purchases into Epro System and maintain excel spreadsheet for tracking purchases.
• Preform administrative duties related to the activities of the Maintenance Department including filing, scanning, copying, typing, data management and productivity measurement tasks.

Highschool diploma or equivalent required and two years' experience in a business environment, secretarial or administrative support role.

Continuing education in business skills preferred. Strong computer skills with working knowledge of Microsoft Office Applications along with working knowledge of Microsoft Excel. Ability to work independently and be able to multi-task and prioritize, with demonstrated experience working with deadlines. Excellent communication skills written and verbal with strong customer service skills.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran