Location: Greenway Parking: Validated Schedule: 40 hours per week, MondayFriday, 8:00 AM 5:00 PM (In-Office Only) Pay: $22 $27/hour (max) Contract Length: 9 months (with potential for permanent hire) Reports To: Facilities Manager
Position Summary
The Facilities Coordinator performs journey-level facilities and property management functions under general supervision, with moderate independence. This role supports approximately 97,000 square feet of leased office space along with three satellite offices serving around 400 employees.
Key Responsibilities
Oversee daily facilities operations, including shipping/receiving, print shop, mailroom, and general building maintenance
Coordinate with vendors, contractors, employees, HR, and building management on repairs, lease improvements, and access (badging, after-hours/weekend entry)
Manage office supply inventory and prepare monthly cost and project billing reports
Operate and troubleshoot high-volume printers/copiers; schedule maintenance; complete print and imaging requests (scanning, digital imaging, reproduction, bindery)
Set up and support conference rooms, including A/V equipment and varied room configurations
Ensure accurate processing and distribution of outgoing mail and packages (USPS, UPS, FedEx)
Handle facilities purchasing, including budget approvals, purchase orders, and expense tracking
Build strong relationships with building management to maintain janitorial services, safety standards, and facility improvements
Serve as primary backup to the Facilities Manager; represent the department in meetings and trainings; communicate facility matters to leadership, including the CFO
Log checks in SharePoint and assist with general administrative support
Escalate issues appropriately to meet organizational needs
Perform other duties as assigned
Required Qualifications
Ability to lift up to 30 lbs
Strong team orientation with a proactive, customer-service mindset
Willingness to obtain High-Rise Building Safety Warden and First Aid certifications within 3 months of hire
Hands-on experience with print/mail operations, shipping/receiving, and conference room/A/V setup
Availability to work onsite Monday through Friday
Preferred Qualifications
Bachelors degree in a related field or equivalent combination of education and experience (4+ years)
At least 3 years of experience in facilities, preferably within local government, nonprofits, schools, or similar environments
Facilities and/or safety certifications, or willingness to obtain them