Accidental Death and Dismemberment (AD&D), Administrative Skills, Best Practices, Billing, Budgeting, Capital Project, Commercial Real Estate, Communication Skills, Construction, Construction Administration, Construction Management, Construction Projects, Continuous Improvement, Contract Management, Corporate Social Responsibility, Customer Experience, Customer Support/Service, Database Administration, Document Management, Driver's License, Employee Assistance Plan, Equal Employment Opportunity (EEO), Facilities Management, Federal Laws and Regulations, Flexible Spending Accounts, Genetics, Healthcare, Hospital, Interpersonal Skills, Leadership, Maintenance Services, Medical Conditions, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, On Site Support, Order Management, Organizational Skills, Pharmacy, Presentation/Verbal Skills, Preventative Maintenance, Process Management, Progress Reports, Project Tracking, Project/Program Coordination, Project/Program Management, Property Management, Real Estate, Reporting Dashboards, Safety Compliance, Safety Standards, Sales, Spreadsheets, State Laws and Regulations, Team Player, Telephone Skills, Time Management, Vendor/Supplier Management
United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs.
Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.
By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.
Overview:
The Facilities Coordinator will support the Real Estate and Facilities team by providing administrative and project coordination for facility operations and construction projects across USS locations nationwide. This role is essential in ensuring seamless communication and execution between internal stakeholders, vendors, contractors, and property managers. The ideal candidate will possess strong organizational skills, a proactive mindset, and familiarity with facilities and construction workflows.
Responsibilities:
Facilities Management & Support
- Coordinate facility service requests and manage vendor work orders across multiple sites.
- Track and ensure timely completion of preventive maintenance, repairs, and inspections.
- Maintain an organized database of facility assets, warranties, and service agreements.
- Support site relocations, buildouts, and space planning initiatives.
Construction & Project Coordination
- Support the planning and execution of new site builds, renovations, and capital improvement projects.
- Assist in sourcing contractors, collecting bids, and managing contract documentation.
- Track project timelines, budgets, and deliverables, reporting on progress to Manager RE & Facilities.
- Ensure projects comply with safety standards, permitting requirements, and company specifications.
Administrative & Reporting
- Maintain tracking tools, dashboards, and reports for ongoing facilities and real estate initiatives.
- Prepare presentations, spreadsheets, and reports as needed for leadership review.
- Assist in budget preparation and invoice processing for facilities-related expenses.
- Provide support for all other Department tasks or Special Projects when needed
- Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES This position does not have direct supervisory responsibilities. Remote position with minimal travel. |
Qualifications:
EDUCATION | Min/Preferred | Education Level | Description | Minimum | Bachelor’s degree | - Bachelor’s degree in Business, Real Estate, Construction Management, or related field preferred.
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EXPERIENCE | Minimum Years of Experience | Maximum Years of Experience | Comments | 2+ | | - 2+ years of experience in facilities coordination, property management, or construction administration.
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ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
- Familiarity with lease documents, facility operations, and construction project workflows.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint); experience with project management or lease management software a plus.
- Excellent communication and interpersonal skills.
- Self-starter with the ability to work independently and collaboratively across departments.
Physical Requirements:
Demand | Frequency |
Sit while answering phones or reply to emails | Frequent |
Use hands and fingers to handle, control or feel objects tools or controls | Frequent |
Repeat the same movements when entering data | Frequent |
See details of objects that are less than a few feet away | Frequent |
Speak clearly so listeners can understand | Frequent |
Understand the speech of another person | Frequent |
Focus on one source of sound and ignore others | Frequent |
Hear sounds and recognize the difference between them | Frequent |
Benefit Summary:
All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:
- Holiday & Paid Time Off (pro-rated for Part-Time employees)
- Medical/Pharmacy
- Dental
- Vision
- Employer-Paid Short-Term Disability
- Employer-Paid Long-Term Disability
- Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
- Voluntary Employee Life & Accidental Death and Dismemberment
- Voluntary Spousal Life
- Voluntary Dependent Life
- Hospital Indemnity, Accident and Critical Illness
- Commuter/Transit Account
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- Health Savings Account
- 401(k) with employer match
- Employer-Paid Employee Assistance Program (EAP)
- Employee Discounts
Salary Range:
$51,500.00 – $72,100.00 / year
Pay Transparency Statement:
At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.
EEO Statement:
Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.
United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
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United Site Services
United Site Services (USS) is one company that hopes its profits are in the toilet. USS is a leading provider of portable toilets and restroom trailers in the US. It also offers temporary fence, power, storage, and other site services to the construction, agriculture, and special events industries. The military and federal, state, and local governments are among its other customers. With more than 250,000 portable restrooms and a fleet of delivery and service vehicles, USS has the capability to respond to emergencies and disasters. The company has provided temporary sanitation services to the Obama presidential inauguration, the Coachella music festival in California, and construction firm D.R. Horton .