Facilities Coordinator

More than 35 years ago, SelectQuote was founded on one core promise: to help our customers protect the people they value most. We pioneered the way consumers shopped for term life insurance, and now, we also help people find home insurance, auto insurance, senior health insurance and more. Our quick and easy process saves consumers both time and money, and today, more than 2 million families trust us to help them with their insurance needs.

But what truly sets us apart is our people, and the opportunities to grow your career with SelectQuote are unmatched.

The Facilities Coordinator is responsible for ensuring the maintenance safety and efficiency of the facility. This role involves overseeing various aspects of facility management including maintenance schedules health and safety compliance and coordination with external vendors and stakeholders.

The scheduled shift is 8:00am-4:00pm EST.

Supervisory Responsibilities:

This position has no direct supervisory responsibilities but may coordinate and oversee the work of maintenance personnel and external contractors.

Essential Duties and Responsibilities:

• Facility Maintenance: Manage building and equipment maintenance schedules ensuring all systems (e.g. HVAC, plumbing, electrical, and security systems) are functioning properly. Arrange for regular maintenance of equipment and internal systems such as fire alarms, security cameras, and heating systems.
• Health and Safety Compliance: Monitor the facility for health and safety concerns ensure compliance with health and safety regulations and remove hazardous materials from all areas accessible to employees and guests.
• Issue Resolution: Validate reported maintenance issues and resolve or repair them if within the scope of responsibility. Coordinate the escalation of any maintenance needs outside of this scope such as general contracting, electrical plumbing, and junk removal.
• Supply Management: Support supply tracking and management. Managing equipment and supply needs (e.g. furniture, telecommunications, kitchen appliances, office equipment).
• Vendor Coordination: Work with facilities management on efficiency and cost savings opportunities. Coordinate with external vendors such as cleaners and security guards. Conduct market research and compare costs and benefits when evaluating new vendors.
• Special Projects: Coordinate special projects including special waste and junk removal and assist with building security systems (e.g. Verkada). Act as a backup for user access at the site.
• Compliance and Regulatory: Work with the landlord to ensure fire extinguishers are current and compliant maintain elevator compliance and serve as the contact for the generator - maintenance and monitoring blackout tests.
• Budget and Financial Management: Keep track of regular and ad-hoc facility expenses maintain an updated record of invoices from external partners and assist in financial management to optimize costs and forecast financial requirements.

Skills/Abilities:

• Work Experience: Work experience as a Facilities Coordinator or in a similar role is preferred.
• Facilities Management Knowledge: Strong knowledge of facilities management operations including familiarity with office equipment and security systems.
• Organizational Skills: Well-organized with the ability to prioritize multiple issues and manage multiple tasks simultaneously.
• Communication Skills: Ability to read, write, and communicate in English at a level to facilitate the understanding of job terminology. Excellent organizational and communication skills.
• Technical Skills: Hands-on experience with facilities management software is a plus. Proficiency in office software such as Microsoft Word Excel and Outlook Express.
• Safety Regulations: Understanding of safety regulations in offices and the ability to respond to building and equipment emergencies.
• Flexibility: Flexible work schedules and the ability to think quickly during emergencies.

Education and Experience:

• Bachelor's or Associate degree in Facility Management Business Administration or a related field is preferred.

Certificates/Licenses/Registration:

• Additional certification as a Facility Manager (CFM) or Facility Management Professional (FMP) is advantageous.

Physical Requirements: 

Work is performed in a mixed environment, combining indoor facility operations with frequent outdoor work in varying weather conditions. This role involves significant physical labor, requiring the employee to regularly unload trucks, stock heavy materials such as bulk gel packs, and routinely lift, push, or pull 50 pounds (and occasionally more).

SelectQuote Core Values: 

Service: We create positive customer experiences. 

Entrepreneurship: We create innovate & take risks. 

Leadership: We build & invest in high-performing teams. 

Empowerment: We embrace a changing environment. 

Courage: We challenge the status quo & drive continuous improvement.

Teamwork: We help support & celebrate each other.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required.

At this time SelectQuote does not hire applicants who solely possess temporary work visas requiring employer sponsorship of any kind including but not limited to OPT, H-1B, L-1, O-1, TN, F-1, J-1, E-3, etc.

SelectQuote Insurance Services does not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan.
We are proud to offer the following benefits:

• Competitive Medical, Dental, and Vision Insurance
• HSA/FSA
• Voluntary Hospital Indemnity, Critical Illness, Accident Insurance, and Short Term Disability
• Voluntary Life Insurance for Self, Spouse and Dependent
• Company-paid Basic Life Insurance and Long Term Disability
• Retirement plan and Employer match contribution with Profit Share
• Tuition Reimbursement program
• Company perks and Discount program
• Engaging Wellness and Financial Education Resources
• Employee Assistance Program
• Incentive Plans 

Base Hourly Minimum
$20.00
Base Hourly Maximum
$20.00