Facilities Coordinator

Job Title: Facilities Coordinator

Job Description

The Lab Facility Coordinator is responsible for overseeing and managing the maintenance activities of building and equipment. This role includes scheduling and planning repairs, managing records through the Blue Mountain Regulatory Asset Management system, overseeing spare parts inventory, and processing Deviations, Change Controls, and CAPAs within the Facilities department.

Responsibilities

• Coordinate and schedule preventive maintenance, corrective maintenance, and calibration activities with vendors and equipment/area owners in a dynamic manufacturing environment. Ensure proactive and regular communication of schedule and status with stakeholders, including rescheduling on short notice to minimize impact to GMP manufacturing and testing laboratory operations.
• Act as the CMMS Facilities business owner, including creating and processing CMMS work instructions, maintenance and calibration templates, asset records, and associated documentation. Ensure timely creation, completion, and approval of CMMS records according to governing SOPs and Work Instructions.
• Ensure Facilities documents and records are completed in a timely manner and in accordance with GMP practices. Organize and clearly document maintenance records, including filing original documents.
• Assist with the tracking, processing, and renewal of maintenance service agreements prior to expiration dates. Update service agreement tracker, maintain service agreement files, and forward approved POs to the vendor.
• Assist with the development, processing, and submission of Quality System documentation, including SOPs, Deviations, CAPAs, and Change Controls.
• Perform all activities in compliance with applicable cGMP standards.

Essential Skills

• BS/BA or equivalent post-secondary education in a technical or scientific field
• 3+ years of experience or familiarity with GMP clean room equipment maintenance and calibration practices and terminology
• Experience authoring and/or processing Deviations, CAPAs, and Change Controls in a GMP environment, including use of root-cause analysis or other investigation techniques
• Experience with Computerized Maintenance Management Systems, ideally Blue Mountain Regulatory Asset Management system

Work Environment

The work environment includes lab, clean room, and manufacturing settings.

Job Type & Location

This is a Contract position based out of Philadelphia, PA.

Pay and Benefits

The pay range for this position is $43.27 - $48.08/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Philadelphia,PA.

Application Deadline

This position is anticipated to close on Jul 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.