Budget Management, Communication Skills, Computer Skills, Conflict Resolution, Construction, Criminal Justice, Custodial Services, Electrical Engineering, Equipment Maintenance/Repair, Establish Priorities, Expense Tracking, Facilities Management, Federal Laws and Regulations, Groundskeeping, HVAC, High School Diploma, Inventory Management, Maintenance - Appliances, Maintenance - HVAC, Maintenance - Plumbing, Maintenance Services, Mathematics, Microsoft Excel, Microsoft Word, Office Equipment, Performance Analysis, Performance Reviews, Physical Demands, Preventative Maintenance, Problem Solving Skills, Property Management, Regulations, Safety/Work Safety, Schedule Development, State Laws and Regulations
JOB TITLE: FACILITIES COORDINATOR
DEPARTMENT: Facilities Maintenance
REPORTS TO: Director of Maintenance
FLSA STATUS/CLASSIFICATION: Exempt; Level 10
SUPERVISORY DUTIES: Yes
APPROVED ON: 2/14/2023
SUMMARY: Along with the Director of Maintenance, the Facilities Coordinator is responsible for overseeing the physical assets, general maintenance repairs, and preventive maintenance and construction or rehabilitation projects for the Humboldt Unified School District. The Facilities Coordinator is responsible for maintaining adequate inventory of supplies for repairs and monthly maintenance budget monitoring.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Supervises on-site maintenance staff, which may include grounds-keepers, custodians, HVAC Technician and maintenance technician
- Reports to the Director of Maintenance on a regular basis
- Complete weekly/daily maintenance employee schedules and assignments in tandem with Director of Maintenance
- Communicate assignments and major tasks to employees. Make sure they have all the instructions necessary to complete assignment properly
- Periodically check the work progress of each maintenance employee. Provide immediate assistance and instruction as needed
- Provide input to the Director of Maintenance regarding employee performance evaluations, employee compliments from HUSD staff, corrective counseling needs, etc.
- Assist the Director of Maintenance in recruiting and interviewing potential staff members
- Coordinate, schedule and respond to management requests and service request from custodial staff
- Utilize work requests and schedules to establish priorities. Determine with the Director of Maintenance, requests or emergencies that should be top priority
- Assign work requests equally to Maintenance Technician(s), custodial staff and grounds
- Monitor the completion of work orders in order to limit callbacks
- Liaising with vendors and suppliers on behalf of Director of Maintenance
- Monitoring maintenance budget spending
- Managing building and equipment maintenance schedules
- Conduct preventive maintenance work
- Repair/replace appliances and plumbing systems
- Repair/replace air conditioning/heating/electrical systems
- Monitor the number of times a specific repair must be repeated and determine course of action
- Comply with all health and safety regulations and practices at each HUSD campus
KNOWLEDGE, SKILLS & ABILITIES:
- Ability to operate standard office equipment
- Ability to communicate effectively verbally and in writing
- Ability to do detailed mathematical computations
- Ability to maintain confidentiality
- Produce accurate work and complete assignments with minimal supervision
- Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
- Ability to work cooperatively and courteously with staff, students, parents and community members
- Knowledge of applicable Federal and State laws, district procedures and Board policies
- Ability to handle confrontation and conflict without an emotional response
QUALIFICATIONS & REQUIREMENTS:
Education & Experience:
- High School diploma or equivalent
- 3 years of field related experience and/or education from which comparable knowledge, skills and abilities have been achieved, or AA in related field
- Any equivalent combination of training, education and experience that meets minimum requirements
- Criminal justice/Fingerprint clearance
Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and work order tracking system.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.
WORK ENVIRONMENT:
Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public.
Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
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Humboldt Unified School District