Facilities Coordinator

Job Title: Facilities Coordinator

Location: San Antonio, TX

Long Term Contract

Pay: $38.46/hr.

Summary:

• This role ensures a safe, functional, and efficient workplace by coordinating facility services and serving as the primary administrative support for the Facilities department.

Responsibilities:

• Serve as the primary point of contact for facility-related requests from site leadership and associates.
• Coordinate facility work requests with landlords, vendors, and service providers.
• Communicate project status, work order updates, and facility-related information to site leadership and internal customers.
• Coordinate office moves, workstation assignments, and space planning activities.
• Maintain accurate occupancy records and space planning documentation.
• Track work orders from initiation through completion to ensure timely resolution.
• Coordinate preventive maintenance schedules with vendors and service providers.
• Process invoices and ensure accurate cost center coding.
• Maintain facility documentation, contracts, inspection records, and compliance files.
• Coordinate building services, including janitorial, vending, security, mail services, pest control, and landscaping.
• Assist with conference room setups, special events, and facility-related projects.
• Build and maintain positive working relationships with site leadership, vendors, contractors, and property management.
• Provide general administrative support for the Facilities department.
• Perform other duties as assigned.

Requirements:

• High school diploma or GED required.
• Minimum of two years of experience in facilities coordination, office administration, customer service, or a related field.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint.
• Regular walking throughout the facility, occasional standing, bending, and lifting of office supplies weighing up to 25 pounds.
• Ability to support office moves and event setup as needed.
• Regular and predictable attendance is an essential function of this position.

Preferred Skills:

• Experience with space planning or facility management software is preferred.
• Excellent organizational and time management skills.
• Strong customer service orientation with exceptional interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and manage competing priorities in a fast-paced environment.
• Strong attention to detail with excellent follow-through.
• Self-motivated with the ability to work independently and as part of a team.
• Proven ability to build effective working relationships across all levels of the organization.
• Strong problem-solving and decision-making skills.