Facilities Coordinator

Description

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Maintain consistent, accurate, current records, reports, coding, legal documents, and support for the Facility Department
• Provide consistent, accurate and timely administrative support for the General Services department(s) in order to contribute to the department objectives
• Operate PC equipment with efficiency and accuracy to create various reports, documents and spreadsheets for department needs
• Provide accurate and timely coordination of information, paperwork and filing to ensure the department operates efficiently
• Maintain and issue purchase orders for the department with accuracy and timeliness as needed
• Answer and disseminate incoming phone calls in a courteous, professional and timely manner to ensure satisfaction of both internal and external customers
• Coordinate facility administrative activities with facility management and service providers
• Requires regular and punctual employee attendance
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Ability to actively listen, gather information, understand customer issues/needs
• Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint); ability to produce information in spreadsheets, documents, forms, tables, and presentations
• Effective organizational, multi-tasking, and prioritizing skills in a fast-paced environment
• Strong interpersonal skills that facilitate prompt and constructive solutions
• Excellent organization, time management and leadership skills
• Strong communication skills, both written and verbal
• Strong organization skills, detailed-oriented, and ability to work on multiple projects
• Ability to effectively present information and respond to questions from managers, coworkers, and customers (internal and external)
• Ability to manage both day-to-day operations, as well as project work in a fast- paced, complex environment
• Ability to work independently and as part of a team
• Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups

Requirements

• High School diploma or equivalent is required
• Up to two years of administrative and staff support experience preferred
• Experience in record and account keeping preferred
• Experience in dispatching and scheduling work orders preferred

• None

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

• This job is generally performed in a professional office environment in environmentally controlled conditions
• This job is generally performed in a professional office; in environmentally controlled conditions, operating computer, manual dexterity, talking, hearing, and repetitive motion
• Frequently works fast-pace with unscheduled interruptions