Facilities Finance Coordinator

JOB TITLE: Facilities Finance Coordinator
LOCATION: Palo Alto, CA
DURATION: 6+ Months Contract with Potential for Extensions/Conversion
RATE RANGE: $36-41/hr

SUMMARY:

The Facilities Finance Coordinator manages budget tracking, purchase orders, and invoicing for facility operations. This role ensures OPEX and CAPEX spend is properly tracked, accrued, and reconciled so facility projects stay on budget.

RESPONSIBILITIES:

• Own the purchase order (PO) process end-to-end, from setup through invoicing
• Track and manage OPEX and CAPEX spend across facility projects
• Prepare and maintain monthly accruals
• Ensure all POs are properly set up, approved, and matched to invoices
• Coordinate with vendors and internal teams to resolve billing or PO discrepancies
• Maintain accurate, up-to-date budget records for facility operations

REQUIREMENTS:

• 3+ years of experience in finance, accounting, or budget coordination (facilities experience a plus)
• Strong working knowledge of OPEX, CAPEX, and accrual processes
• Experience managing or tracking the PO and invoicing process
• No degree required
• Highly organized and detail-oriented, comfortable working across finance and operations teams