Facilities Financial Assistant

Facilities Financial Assistant

Salary

$33,049.00 - $44,065.00 Annually

Location

Florence, Alabama

Job Type

Staff

Division

Business & Financial Affairs

Department

Facilities Administration & Planning

Opening Date

05/22/2026

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information, is not available for most faculty positions.

Description

This position is responsible for managing purchasing, procurement, and accounts payable for facilities administration and planning. This position bridges the gap between central university finance and daily departmental fiscal operations. This position works closely with other staff ensuring excellent customer service.

Essential Job Duties

• Process, organize, and document purchase/payment requisitions;
• Responsible for initiating purchase orders and monitoring them through the full procurement lifecycle, including tracking approvals, coordinating updates, processing change orders, and ensuring accurate completion of all related documentation;
• Prepare and communicate various departmental records, financial reports, and chargebacks;
• Responsible for processing and maintaining financial transactions within the CMMS system and Banner;
• Coordinate with vendors on pricing, invoicing, product returns, and resolution of purchasing issues;
• Manage warranty and credit resolution processes with vendors and suppliers;
• Maintain schedules and coordinate recurring billing, payments, and purchasing activities;
• Responsible for organizing documentation of all purchasing activities;
• Ensure compliance with all policies, guidelines, and laws regarding use of funds;
• Assists with budget management activities and providing status updates as requested;
• Assist with room and event reservations;
• Assists with answering main phone line, greeting visitors, and providing assistance in response to general inquiries;
• Maintain files and meet deadlines;
• Perform all other duties as assigned.

ADDITIONAL DUTIES:

To be determined.

Minimum Qualifications

• High school diploma/equivalent is required;
• Some college education and/or a bachelor's degree is preferred;
• Three years of related financial experience is required.

Special Instructions to Applicants

Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed reaction.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.

We offer a complete benefits package, the details of which can be found on our website at https://una.edu/humanresources/benefits/index.html.

01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Do you have some college education?

• No, none.
• Yes, some but no degree.
• Yes, an associates degree.
• Yes, a bachelors degree.
• Yes, a higher level degree.

03

Do you have at least three years of related financial experience?

• No
• Yes

04

This position is not eligible for sponsorship of any kind. Will you now or in the future require sponsorship (H1B, OPT, etc.) ?

• No
• Yes

Required Question

Employer University of North Alabama

Division Business & Financial Affairs Address 601 Cramer Way

Florence, Alabama, 35632

Website https://www.una.edu/vpbusiness/index.html