Facilities Inspector

Description

Job Purpose:

Inspect and document room condition for damage assessment and billing, noting any necessary repairs after spring move-out. Verify that spaces are well-prepared and ready for summer residents to move in. This includes conducting inspections to identify damage and enter work orders for maintenance issues that require attention.

Core Duties

• Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.
• Work closely with the custodial team and Housing Building Manager to identify deficiencies, such as cleanliness issues, maintenance concerns, and safety hazards, and make recommendations for corrective actions.
• Accountable for keys and assets provided while employed.
• Enter corrective work orders to address any maintenance issues identified during inspections.
• At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning.
• Generate preliminary billing costs based on damage assessments utilizing provided resource documents, photo documentation, and damage billing forms.
• Create and publish reports using appropriate software systems.
• Adherence to established R&DE Student Housing Operations safety protocols.
• Survey custodial closets and lofting rooms when necessary.
• Assist with special facility-related projects as deemed necessary by the Housing Building Manager.
• Ability to interface appropriately with Stanford colleagues, students, and outside vendors.

* - Other duties may also be assigned

Qualifications

Minimum Requirements:

• Education & Experience: Preferred: High School Degree and one year of relevant experience or combination of education and experience.
• Knowledge, Skills, and Abilities:
  • Demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.
  • Demonstrates excellent problem-solving and decision-making skills to effectively solve and respond to complicated requests.
  • Excellent customer service experience and a proven ability to meet job duties.
  • Ability to work autonomously in a dynamic environment with shifting priorities.
  • Excellent attention to detail and accuracy.
  • Ability to learn and apply policies and procedures to correctly provide information to customers.
  • Ability to work a varying work schedule as necessary to support operational needs.
  • Strong computer and technology skills and familiarity with various software programs.
  • Wear correct attire for the job duties and always look presentable.
  • CA Driver’s License a plus.
• Certifications and Licenses: None

Physical Requirements

• Frequently stand/walk (up/down stairs), sit, perform desk-based computer tasks, use a telephone, and grasp lightly/fine manipulation.
• Writing by hand, sort/file paperwork.
• Rarely kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• Occasional work on weekends dependent on operational need.
• May work extended hours (some work after 5pm).
• Working conditions vary from cleaned administrative areas to dusty external storages, or areas that are in the process of being cleaned.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, students, and external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and safe working practices.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies.
• Lower Row inspectors will be working 40 hours a week Sunday-Thursday 8am-4:30pm. No driving is required.