Facilities Management Office Assistant Fall Semester 2026

OVERVIEW

JOB TITLE: Facilities Management Office Assistant

PAY RATE: The hiring range for this position is $16.50 per hour.

LOCATION: St. Paul Campus

HOURS AVAILABLE:

Priority Hours:

• Tuesdays 9am to 11:45am
• Fridays 10:30am to 12:15pm

Additional Potential Hours:

• Mondays 9:15am to 9:45am
• Thursdays 11:30am to 11:45am
• Thursdays 3:30pm to 4:00pm

JOB SUMMARY:

Student Office Assistants are responsible for performing certain administrative duties within the Facilities Management office. They must possess exceptional communication skills and professionalism, be able to maintain confidentiality, and complete duties efficiently and with accuracy. Position starts Sept 8th There is opportunity for training working hours of experience prior to the start date.

ESSENTIAL FUNCTIONS:

• Answer phones and greet visitors who come to the office
• Assess visitor or caller needs and explain services, processes, and procedures, if needed
• Key Management: handing out vendor cards/keys to our vendors. Acquire faculty/staff new office keys and process the return keys.
• Determine what calls require immediate service, and pass on critical information using phone or radio
• Support work task communication to facilities staff or other department support staff
• Data entry from work orders, overtime, and other record keeping as assigned
• Scanning documents
• Other special projects, as determined by supervisor and/or administration in facilities

QUALIFICATIONS

• Minimum Qualifications:

• Ability to interact positively with faculty, staff, and students

• Ability to multi-task in a office environment

• Ability to complete tasks promptly and accurately

• Be self-directed and able to work independently

• Strong organizational skills

• Strong attention to detail

• Good communication skills

• Preferred Qualifications:

• Familiarity with word processing, computer data entry, filing, and fielding telephone calls

• Knowledge of office equipment including copier, printer, and phone system

• Previous customer service experience in an office setting and/or a fast-paced environment

• Hours of operation for facilities front desk are 7:30 am - 4:00 pm (Monday - Friday)

ELIGIBILITY

To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas.

The University of St. Thomas is an Equal Opportunity Employer, including

disability and protected veteran status.