Facilities Manager

Job Summary

The Facilities Manager is responsible for overseeing the maintenance operation and the direction of university facilities. This includes all but is not limited to all trades (mechanical, electrical, and plumbing) and fleet management. This role has a function and responsibility that includes coordinating and carrying out event setups across the campus, ensuring that all spaces are properly prepared and maintained for academic and extracurricular activities.

Key Responsibilities:

Facilities Oversight

• Manage day-to-day operations of the university facilities.
• Conduct regular inspections to ensure compliance with safety regulations and maintenance standards.
• Coordinate with maintenance staff to address facility repairs and upgrades.

Event Coordination

• Plan and organize the setup for university events, including internal and external requests, workshops, conferences, etc.
• Collaborate with various departments to understand event requirements and provide necessary resources.
• Ensure all event spaces are adequately equipped and arranged according to specifications.

Budget Management

• Assist in developing and managing the facilities budget.
• Monitor expenditures related to events and facility maintenance.
• Procurement of bids for projects

Staff Management

• Supervise facilities staff, including maintenance teams and event support personnel.
• Provide training and support to staff to ensure efficient operations and high-quality service.

Communication

• Act as the primary point of contact for all inquiries related to facilities and event setups.
• Communicate effectively with university stakeholders, including faculty, staff, and students.

Vendor Coordination

• Primary point of contact if the Executive Director is not available with external vendors and contractors for specialized services related to facility maintenance and events.
• Negotiate contracts and manage vendor relationships to ensure smooth operations.

Emergency Preparedness

• Develop and implement emergency response plans for facilities.
• Ensure safety protocols are in place and staff are trained in emergency procedures.

Qualifications

• Bachelor's degree in Facility Management, Business Administration, or related field.
• Proven experience in facilities management or event coordination.
• Strong organizational and multitasking skills. Excellent communication and interpersonal skills.
• Familiarity with safety regulations and facility maintenance procedures.

Preferred Skills

• Proficient in facility management software.
• Experience managing budgets and resources.
• Strong leadership capabilities.
• Bilingual Preferred - English and Spanish

Working Conditions

• May require occasional evening or weekend work depending on event schedules.
• Physical ability to perform tasks related to event setups and facility maintenance.

This job description provides a comprehensive overview of the Facilities Manager's role, emphasizing the importance of event setup coordination in a university setting.