Facilities Manager

This position is primarily responsible for all aspects of facilities management, including leadership and management of maintenance staff, renovation of facilities, mechanical equipment functions and operations, capital improvement projects, utilities, and custodial services.

Client Details

The organization is a respected not-for-profit entity dedicated to fostering arts, education, and community engagement. As a small-sized organization, it focuses on creating meaningful cultural experiences and providing impactful services to its community.

Description

• Oversee the scheduling and tasks delegation of the facilities team;

• Supervises and evaluates all vendors, contractors, and consultants related to facility operations (i.e., janitorial, HVAC, boilers, elevators, snow removal/lawn maintenance, and equipment maintenance).

• Maintain an up to date and accurate record of supply and materials inventory;

• Purchase supplies, equipment, and materials necessary to complete projects;

• Manage the facilities department budget, providing accurate expense reporting and projected departmental needs;

• Ensure the maintenance of all publicly accessible spaces and administrative spaces;

• Oversee the installation of building fixtures, equipment, and or machinery;

• Assemble and moves furniture and moves and sets up tables and chairs;

• Implement a ticketing system to receive, field, and prioritize staff facilities requests;

• Troubleshoot electrical, structural, plumbing or equipment issues or maintenance;

• Perform routine plumbing repairs, such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains;

• Performs routine electrical repairs, such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures;

• Perform preventive maintenance and repairs on windows, walls, locks, and doors;

• Maintain interior/exterior of assigned building;

• Following City and State regulations and developing reporting procedures;

• Provides support to management by answering questions and requests;

• Recruit, with approval of the Executive Director, and supervise all maintenance staff;

• Supervise coverage of front desk at all times, including managing shifts and ensuring that staff is punctual. Train hourly staff in procedures for handling mail, packages, and the switchboard;

• Develop and maintain a preventative-maintenance schedule for all serviceable HVAC, electrical, and plumbing equipment; develop programs for corrective action and reduction of excessive costs;

• Maintain a maintenance log for all major mechanical equipment and facilities work; supervise and/or perform scheduled or as-needed maintenance on all equipment;

• Ensure adequate inventory and storage of all operations and maintenance-related supplies; process requisition forms as needed;

• Ensure that all mechanical areas, shops, and storage areas are clean and neat;

• Perform mechanical operations, repairs, and janitorial services when needed;

• Report any and all accidents and emergency situations to the Executive Director and prepare proper reports;

• Analyze security and vandalism problems and propose recommendations to address them;

• Provide timely, cost-effective, and quality services to that align with organization's mission and enhance the visitor's experience;

Profile

• OSHA Fire Safety Certification,

• Fire suppression, sprinkler and boiler maintenance

• HVAC

• IT, phones and internet

• Emergency Action Plan/Crisis Management

• Advanced project management (PMP)

• Proficiency in Microsoft Office, Excel, Word

• Advanced communication skills

• General handyman (carpentry, electrical, plumbing) and knowledge of basic tools and power tools

Job Offer

• Competitive annual salary ranging from $72,000 to $90,000 USD.
• Access to standard benefits package to support health and well-being.
• Opportunity to work in a supportive and mission-driven not-for-profit organization.
• A chance to make a tangible impact on arts and education in the community.

If you are passionate about facilities management and contributing to a not-for-profit organization, we encourage you to apply today!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.