Facilities Manager

Facilities Manager

Reports to Executive Operations Director

Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith.

We are seeking a Facilities Manager to oversee the management, maintenance, and strategic development of our facilities. This role will be responsible for day-to-day facilities operations (leased offices and owned property across multiple states), vendor management, compliance, and planning, as well as managing new infrastructure buildouts and property development projects as needed.

Location: Rochester, MN

Employment Type: Full-time

Responsibilities

• Oversee all operational aspects of leased offices, studio facilities, and owned properties, ensuring they are maintained in excellent condition
• Manage service vendors, including but not limited to janitorial, landscaping, HVAC, security, networking, and maintenance contractors
• Conduct regular property inspections and ensure compliance with safety, accessibility, and building codes
• Plan and manage buildouts, renovations, or capital improvement projects for leased or owned properties, working with IT, HR, and other departments to incorporate infrastructure, personnel, and safety requirements
• Serve as primary liaison with architects, contractors, engineers, and local authorities for permitting, design, and construction activities
• Develop project scopes, timelines, budgets, and progress reporting
• Coordinate office moves, furniture purchases, and space planning needs across leased properties
• Respond to and manage facilities-related issues such as repairs, emergencies, and space modifications
• Maintain detailed records of leases, property deeds, service contracts, warranties, and project documentation
• Review and negotiate service contracts to ensure cost-effective operations
• Support insurance claims related to facilities or property damage
• Serve as the primary liaison with IT to ensure the physical environment of all IT infrastructure (e.g., server rooms, network closets, cable pathways) meets necessary standards for power, cooling, security, and accessibility
• Oversee the deployment, maintenance, and physical security of network systems and servers across all leased offices and owned properties in collaboration with the IT department
• Manage and maintain integrated physical security and access control systems, collaborating with HR to safeguard the security of employees, contractors, and guests
• Respond to and manage facilities-related issues and emergencies, working with HR to develop and communicate emergency response plans that ensure the safety personnel and property

Requirements

• 5 years of experience managing multiple facilities across different locations
• Strong project management skills, including budgeting and scheduling for construction or renovation projects
• Ability to travel approximately 20-30% of the time across property locations
• Knowledge of lease administration, property management practices, building systems, and vendor management
• Knowledge of space utilization strategies, move coordination, workplace layout planning and occupancy management systems
• Experience maintaining compliance documentation and conducting inspections
• Understanding of HVAC, electrical, plumbing and safety codes
• Excellent verbal and written communication skills, problem-solving, adaptability and time management
• Commitment to the mission of Word on Fire

Preferred Qualifications

• Bachelor's degree in Facilities Management, Construction Management, Real Estate, Engineering, or a related field
• Proficient with project management tools, Microsoft Office Suite, and facility management software
• Familiarity with the work of Bishop Robert Barron and Word on Fire

Physical Requirements

• Ability to travel approximately 20-30% of the time across property locations
• Ability to perform site inspections, including walking land parcels, climbing stairs and ladders, and occasional lifting up to 50 pounds
• Ability to stand and walk for prolonged periods during property inspections and project oversight
• Dexterity to operate basic hand tools and testing equipment during routine facility checks
• Visual acuity to inspect building conditions, review architectural plans, and ensure safety compliance
• Ability to navigate a variety of terrains, including unfinished construction sites and uneven outdoor properties
• Capability to respond to after-hours facilities emergencies as needed

Compensation and Benefits

The estimated base pay range for this position is $80,000 - $110,000 annually. Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role's responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance.

Word on Fire also offers its team members a robust benefits package that includes:

• Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the year
• Several 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disability
• Other insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnity
• A retirement plan with a 3% target employer contribution
• Generous paid time off and paid holidays
• Paid parental leaves at 100% of base salary
• Access to Word on Fire's incredible wealth of content and resources and more!

Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.