Facilities Manager

Facilities Manager – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, Garden City, Huntington, & Jamaica Estates

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a reliable, hands-on, and experienced full-time Facilities Manager to oversee facility operations and assist with building repairs and maintenance across multiple practice locations while working closely alongside our Operations Manager to support operational excellence throughout the organization.

Position Overview

We are looking for a proactive Facilities Manager to work directly alongside the Operations Manager in overseeing the day-to-day maintenance, repair, and operational functionality of our medical offices and facilities. This role requires strong organizational and problem-solving skills, along with practical experience in building systems, HVAC coordination, general maintenance, and vendor management.

This is a hands-on role that combines facilities oversight with physical and operational responsibilities. The ideal candidate is comfortable troubleshooting facility issues, coordinating repairs, assisting with hands-on maintenance tasks, working with contractors and vendors, and traveling between multiple office locations as needed. The Facilities Manager will play a key role in supporting the Operations Manager with facility projects, vendor coordination, office functionality, and operational initiatives across all practice locations.

Key Responsibilities:

• Work directly alongside the Operations Manager to support facility operations and organizational initiatives
• Oversee daily facilities operations across multiple practice locations
• Coordinate and manage building maintenance, repairs, and preventative maintenance schedules
• Assist with hands-on repairs and maintenance tasks as needed
• Serve as the primary liaison with landlords, property management companies, contractors, and service vendors
• Manage facility-related vendor contracts including HVAC, plumbing, electrical, cleaning services, waste management, security systems, and general maintenance providers
• Monitor and maintain HVAC systems, ensuring proper operation and timely servicing
• Perform routine building inspections and proactively identify maintenance or safety concerns
• Coordinate emergency repairs and respond promptly to facility-related issues
• Perform hands-on maintenance tasks including minor repairs, assembling equipment, organizing storage areas, and assisting with office setup and improvements
• Oversee facility improvement projects, renovations, and office build-outs as needed
• Maintain compliance with safety regulations, building codes, and operational standards
• Track maintenance requests, vendor performance, and service records in an organized and timely manner
• Manage facility supplies, tools, and maintenance inventory
• Assist with transporting supplies and materials between locations as needed
• Travel between Nassau and Suffolk County offices to support operational and facility needs
• Collaborate with leadership, staff, and the Operations Manager to ensure all locations remain safe, functional, and operating efficiently

Qualifications:

• Experience in facilities management, building maintenance, or property operations preferred
• Knowledge of HVAC systems, building systems, and general maintenance practices
• Strong troubleshooting and problem-solving abilities
• Comfortable performing physical work including lifting, moving equipment, and hands-on repairs
• Ability to manage multiple priorities and work independently
• Strong communication and organizational skills
• Experience coordinating vendors and contractors preferred
• Basic knowledge of electrical, plumbing, carpentry, or mechanical systems is a plus
• Valid driver’s license and reliable transportation required

Job Details:

Hours: Full-time position, exact schedule may vary (30–39 hours/week)
Remote Work: Not available
Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

Detail-Oriented: We emphasize accuracy, organization, and proactive facility management
Outcome-Driven: We focus on efficiency, responsiveness, and operational excellence
People-Centered: We build strong relationships with staff, patients, and vendors
Team-Oriented: We collaborate across departments to support the continued growth and success of the practice