Facilities Office Assistant

Posting Details

Position Details

Posting Number G/R28447P Working Title Facilities Office Assistant Department Housing-Facilities-Admin About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources.

In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.

College/Unit/Department website www.housing.uga.edu Employment Type Employee Additional Schedule Information

Office hours are Monday - Friday, 8:00am- 5:00pm.

The preferred hours/times for this position are:

Monday- 8am - 5pm

Wednesday 8am- 5pm

Friday 9am- 1pm

Applicants can customize hours to work around class schedule but must not exceed 20 hours per week.

Advertised Salary 11.75/hour Anticipated Start Date 08/25/2025 Posting Date 07/15/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants

• Must be enrolled on at least a half-time basis at the University of Georgia when classes are in session (i.e., enrolled in a minimum of six credit hours for undergraduate and professional students during fall/spring semesters; enrolled in a minimum of five credit hours for graduate students during fall/spring semesters). Credit hour minimums during the summer terms and during the last semester before graduation may be different. Consult the University Housing Human Resources office for additional information.
• Must be in good standing with the Office of Student Conduct and University Housing. Good standing is defined as not being found responsible for policy violations that would interfere with the ability to perform tasks typically assigned to student employees. Additionally, good standing means that the student employee has participated in the student conduct process if charged with any violations and completed any sanctions that may be assigned by the prescribed deadline.
• May not exceed 20 hours of work per week across all student staff positions if positions are held in multiple departments, except when classes are not in session and the student employee has prior permission from the supervisor. This includes online training, staff meetings and one-on-ones.
• May not exceed 6 consecutive hours of work per shift.

Student employees are considered temporary employees. A temporary employee may be separated at any time for any reason without notice and either the employer or the employee can end the employment relationship. Such separation is not grievable or subject to appeal. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Employee_Categories_Classification,Compensation,_andPayroll.pdf

Location of Vacancy Athens Area EOO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Duties/Responsibilities

Duties/Responsibilities

1) Develop an extensive knowledge of maintenance related tasks and delegate these tasks to the right staff member in an appropriate, timely manner.

3) Have a solid understanding of the housing campus layout and property numbers.

4) Assist with administrative duties and create training material for Residential Program Services facilities staff.

5) Escort contractors and outside vendors to specific work areas. Assist work control manager and work control assistant with key control for contractors and vendors needing access to our buildings.

6) Create work orders in AIM

7) Clean, wash and maintain UGA vehicles and LSV's.

8) Other duties as needed.

Percentage of time 100

Position Details

Position Information

Classification Title Student Assistant FLSA Non-Exempt UGA Job Code FTE .50 Minimum Qualifications Position Summary

The Housing Department Facilities Office Assistant helps on-campus residents maintain the highest quality of life in their living space by expediting maintenance and building services work requests to get them resolved as quickly as possible.

Relevant/Preferred Education, Experience, Licensure, Certification in Position Knowledge, Skills, Abilities and/or Competencies

• Use the following methods of communication:

a. Online work tickets.

b. Direct communication.

c. Email.

d. Two-way radio.

e. Telephone.

• Office skills include:

a. Microsoft Office (Outlook, Word, Excel, PowerPoint).

b. Database management.

c. General office skills.

Physical Demands

Consistent with a typical office environment. Driving.

Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Carrie Chitwood Recruitment Contact Email Cachitwo@uga.edu Recruitment Contact Phone 706-542-8279

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Are you currently enrolled at the University of Georgia for at least 6 credit hours (undergraduate) or 5 credit hours (graduate) for this semester?

• Yes

• No

• • Do you currently have another job on campus? If so, where and how many hours do you currently work per week?

(Open Ended Question)

• • Do you have a valid Driver's License?
• yes
• no

Applicant Documents

Required Documents

Optional Documents

• Resume/CV
• Cover Letter