Facilities Operations Spec

University of Florida

Gainesville, FL

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JOB DETAILS

SALARY

$55,000–$65,000 Per Year

SKILLS

Academic Research, Audiovisual, Autoclave, Budget Management, Business Continuity Planning (BCP), Business Operations, Communication Skills, Communications Security (COMSEC), Construction, Construction Equipment, Custodial Services, Customer Support/Service, Data Analysis, Data Processing, Environmental Health, Equipment Maintenance/Repair, Federal Laws and Regulations, Health Science, Housekeeping/Cleaning, Identify Issues, Laboratory Equipment, Leadership, Loading Dock, Maintain Compliance, Maintenance Services, Medical Office Administration, Organizational Skills, Policy Development, Policy Implementation, Problem Solving Skills, Property Maintenance, Property Management, Safety Compliance, State Laws and Regulations, Sustainability, University/School Regulations

LOCATION

Gainesville, FL

POSTED

1 day ago

The Facility Operations Specialist (FOS) position is responsible for the direction, coordination, and administration of the assigned facilities including, but not limited to, administrative information/data processing, physical plant maintenance, security, communications, property and space accountability, and emergency operations. Serves as a representative for building occupants/departments. This position provides a consistent and recognizable Point-of-Contact for not only the occupants but also for other UF campus entities, outside agencies, vendors, and service providers. This position is required to work on-site during regular business hours. This position will primarily support the Stetson Medical Sciences Building, Academic Research Building, and Harrell Medical Education Building, but will also assist with other HSC facilities as needed.

Classification Title:	Facilities Operations Spec
Classification Minimum Requirements:	Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.
Job Description:	Manage general building and facilities needs for various Health Science Center facilities •Addresses concerns and problems of the occupants with the appropriate administrative units, various UF departments, outside vendors, etc. •Manages building access (keys and Lenel card swipe access) and security needs in conjunction with UF Security, UF Police, and other authorities. Completes periodic reviews of all individuals with building access to confirm appropriateness. •Assists occupants with installation of major laboratory equipment and other needs that involve building infrastructure. •Develops and implements policies concerning common area space, building / facility storage, signage, and vendor machines / units. •Manages sustainability efforts of facilities, as needed. Coordination and Liaison •Coordinates general building maintenance issues with UF Facilities, Building Services (custodial), and other core offices regarding housekeeping, maintenance, upgrades, utilities, etc. •Coordinates with Planning, Design, and Construction on significant projects in or for the facility. •Works with Environmental Health & Safety to ensure compliance with federal, state, and university regulations. •Communicates and informs notable updates and events to building occupants. Support Activities •Serves as a Building Emergency Coordinator and helps develop plans for preparedness, pre-and post-disaster, and continuity of business operations. Serves as backup BEC for the university’s Emergency Operations Team for the Office of Health Affairs, as needed. •Oversees scheduling and utilization of common-use spaces for meetings, events, etc. for authorized users. Educates appropriate occupants on use of shared space AV equipment. Maintains, troubleshoots, and upgrades shared space AV equipment as needed. •Develops and implements appropriate policies for loading dock usage and deliveries. •Assists the Health Affairs Office with tracking of building assignments, usage, and occupants. Helps to identify under-utilized / unproductive spaces. Autoclaves and Other •Assists with monitoring supplies, usage, maintenance, and condition of various building equipment (including, but not limited to autoclaves, RO water systems, freezer farms, cold rooms) throughout the Health Science Center. Keeps leadership informed of their condition. Coordinates with vendors on maintenance contracts and repairs. •Assists the Health Affairs Office with other facilities as back up support and with miscellaneous projects and issues as needed, at the discretion of Health Affairs leadership
Expected Salary:	$55,000 - $65,000
Required Qualifications:	Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.
Preferred:	1. Bachelor’s degree in an appropriate area of specialization and two years of appropriate leadership/management experience. 2. Ability to communicate effectively both verbally and in writing to internal customers and external vendors/service providers 3. Ability to prepare and manage a budget 4. Ability to plan, organize, and coordinate work assignments 5. Ability to work independently when required and yet coordinate efforts with others and work on team 6. Ability to utilize problem solving techniques 7. Positive, customer service driven approach to helping others 8. Ability to collect, evaluate, and analyze data 9. Ability to prepare, produce, and present data and reports 10. Knowledge of administrative principles and practices
Special Instructions to Applicants:	Please upload the following - CV or Resume, Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

About the Company

University of Florida

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