Position Summary: The Facilities Project and Safety Specialist is an entry-level role assisting in planning, coordinating, and executing facilities projects while actively supporting safety compliance efforts and day-to-day maintenance operations as needed. Working closely with Facilities and Safety leadership, this role helps coordinate projects, track safety initiatives and incidents, and collaborate with cross-functional teams to ensure efficient operations. The position provides hands-on experience in project coordination, technical development, and safety management, creating a pathway for future growth into facilities or project leadership roles.
Essential Duties and Responsibilities include the following; other duties may be assigned:
Work closely with the Facilities Project Manager to support planning, tracking, and execution of facilities projects, including CapEx and operational initiatives
Maintain project documentation, schedules, and trackers
Coordinate with vendors for quotes, scheduling, procurement, and project updates
Support project milestones including procurement, installation, and closeout
Assist in developing facility layouts, space planning, and basic design concepts
Review drawings, submittals, and project documentation under supervision
Support infrastructure planning efforts, including electrical, racking, and equipment placement
Provide technical support to the maintenance team as needed, including assisting with CAD drawings, documentation, and technical references
Assist with maintenance-related tasks or coordination efforts on an as-needed basis to support facility operations
Help identify recurring facility issues and support implementation of improvement solutions
Support internal event setup and facility-related logistics as needed
Collaborate with the Safety Manager to support safety programs, initiatives, and compliance efforts
Assist in tracking safety actions, audits, corrective measures, and incident documentation
Help coordinate safety improvements such as signage, mirrors, and risk mitigation efforts
Manage employee badge creation and access control systems, maintain accurate records of access permissions, and support security-related requests and audits
Assist with continuous improvement initiatives, including Lean and 5S efforts
Perform other duties as assigned to support facilities operations, projects, and safety initiatives
Requirements:
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor’s degree in engineering (Mechanical, Industrial, Electrical, etc.), Construction Management, Project Management, or a related field preferred; equivalent relevant facilities or operations experience may be considered in lieu of a degree.
0–2 years of experience in facilities, construction, engineering, project coordination, or operations support; internship experience is a plus.
Basic knowledge of engineering and construction principles, with the ability to interpret drawings and layouts preferred.
Strong organizational, communication, problem-solving, and multitasking skills.
Proficient in Microsoft Office; familiarity with project tracking tools is a plus.
Ability to work independently and collaboratively in a fast-paced environment.
Eagerness to learn facilities systems, safety practices, and project management processes.
Safety certifications (OSHA, First Aid/CPR, Lean/Six Sigma) preferred.