Facilities Project Manager, PDC

Compensation Type: Salaried

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Compensation: $77,556.00

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The Facilities Project Manager provides leadership for Planning, Design & Construction (PDC) projects and operational initiatives from initial assessment through planning, procurement, design, construction, occupancy, and project closeout. In addition to managing capital projects, this position is expected to bring a continuous improvement mindset to the work of the department. The Facilities Project Manager collaborates with colleagues to identify opportunities to strengthen processes, enhance project management practices, improve documentation, and recommend solutions that increase efficiency, consistency, and the overall effectiveness of project delivery.

This position serves as a trusted partner to College leadership, faculty, staff, consultants, architects, engineers, contractors, and other stakeholders to successfully deliver projects that advance the College's strategic priorities.

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ESSENTIAL JOB FUNCTIONS

Project Leadership

• Identifies appropriate internal and external constituents for project or program deliverables, schedules and manages project team meetings, and tracks progress against established goals
• Develops project, program, and process initiative schedules and milestones. Actively completes these initiatives, maintaining College quality standards throughout the project life cycle
• Manages consultants and contractors, including review of proposals, contracting, and related supervision, to ensure complex process and program deliverables are achieved
• Participates in and/or leads PDC process development initiatives, process training, tracking and measurement, and implementation
• This includes PDC Systems development initiatives across multiple platforms (i.e., Smartsheet, V-drive, Workday integration, etc.)
• Manages multiple capital improvement projects from project initiation through completion and occupancy. Develops project scopes, schedules, budgets, milestones, and implementation plans
• Coordinates and facilitates project meetings and monitors progress against established goals
• Manages project scope, schedule, budget, quality, and risk throughout the project lifecycle
• Ensures projects are completed in accordance with college standards, applicable regulations, and established quality expectations

Public Procurement & Contract Administration 

• Leads consultant selection processes utilizing public procurement requirements, including Requests for Qualifications (RFQs), Requests for Proposals (RFPs), qualifications-based selection, and competitive bidding processes
• Coordinates procurement activities with the College's Procurement, Business Office, Legal, and other departments. Manages consultant and contractor contracts throughout project delivery
• Prepares Board Action materials, project approvals, and supporting documentation
• Assists with State of Ohio funding, Controlling Board submissions, and other required public approval processes

Relationship Management 

• Supports development efforts with other College Operations teams critical to PDC's success, including but not limited to Security, Technology, Procurement, and the Business Office
• Engages with Faculty, Staff, and Administration to interpret business needs and develop appropriate project scopes to address those needs
• Assists clients to understand the project alternatives that support their needs and provides counsel to determine the appropriate solution, balancing project needs, budget, schedule, and impact
• Works closely with College Leadership, Staff, and third parties to develop, implement, complete, and operate new and enhanced projects, processes, and initiatives
• Coordinates with College user groups, architectural teams, interior designers, consultants, construction teams, in-house specialists, and related vendors
• Functions as a liaison to other departments. Maintains effective working relationships with internal and external stakeholders
• Builds strong working relationships with faculty, staff, administrators, consultants, architects, engineers, contractors, and business partners
• Partners with College stakeholders to understand operational needs and translate those needs into successful project solutions
• Provides professional guidance regarding project alternatives, budgets, schedules, and implementation strategies
• Coordinates project activities with the Police, Information Technology, Procurement, Facilities Management, the Business Office, and other College departments
• Serves as a liaison between project teams and campus stakeholders throughout project planning and implementation

Fiscal & Administrative 

• Develops and maintains current and accurate budget control documents. Analyzes and controls initiative expenses throughout their development. Invoices and processes payment
• Researches and collects cost data from vendors and project sources for historical purposes
• Supports Controlling Board submission, project setup, project requisitions, funding source identification, contract administration, and retention management in partnership with the Business Office
• Develops and maintains project budgets and financial tracking documents. Monitors project expenditures and maintains accurate budget controls
• Processes invoices and project-related payments
• Researches and maintains historical project cost information
• Supports project setup, funding identification, contract administration, requisitions, and financial documentation

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community

OTHER DUTIES & RESPONSIBILITIES

• Ensures College name and image is perceived positively by external as well as internal audience/stakeholders
• Manages multiple assignments of varying complexity with the ability to adapt to the changing needs of the College and business partners
• Other duties as required

  *Regular, predictable, and punctual attendance is required

​WORKING CONDITIONS 

• Typical office and classroom environment; job sites inside construction zones, somewhat regularly, including exposure to typical construction zone environment (dust, dirt, hard-hat zones, etc.) 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Associate’s Degree in Construction Management, Architecture, Engineering, Business, Project Management, or related field
• Five (5) years of progressively responsible experience managing public-sector capital projects utilizing formal public procurement processes

*An appropriate combination of education, training, coursework, and experience may qualify a candidate.

LICENSES AND CERTIFICATIONS

• State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

*CSCC has the right to revise this position description at any time. This position description does not represent in any way a
contract of employment.

Full time

40

Additional Information

In order to ensure your application is complete, you must complete the following:

• Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.

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