Facilities Project Manager, PDC

ESSENTIAL JOB FUNCTIONS

Project Leadership

• Identifies appropriate internal and external constituents for project or program deliverables, schedules and manages project team meetings, and tracks progress against established goals
• Develops project, program, and process initiative schedules and milestones. Actively completes these initiatives, maintaining College quality standards throughout the project life cycle
• Manages consultants and contractors, including review of proposals, contracting, and related supervision, to ensure complex process and program deliverables are achieved
• Participates in and/or leads PDC process development initiatives, process training, tracking and measurement, and implementation
• This includes PDC Systems development initiatives across multiple platforms (i.e., Smartsheet, V-drive, Workday integration, etc.)
• Manages multiple capital improvement projects from project initiation through completion and occupancy. Develops project scopes, schedules, budgets, milestones, and implementation plans
• Coordinates and facilitates project meetings and monitors progress against established goals
• Manages project scope, schedule, budget, quality, and risk throughout the project lifecycle
• Ensures projects are completed in accordance with college standards, applicable regulations, and established quality expectations

Public Procurement & Contract Administration

• Leads consultant selection processes utilizing public procurement requirements, including Requests for Qualifications (RFQs), Requests for Proposals (RFPs), qualifications-based selection, and competitive bidding processes
• Coordinates procurement activities with the College's Procurement, Business Office, Legal, and other departments. Manages consultant and contractor contracts throughout project delivery
• Prepares Board Action materials, project approvals, and supporting documentation
• Assists with State of Ohio funding, Controlling Board submissions, and other required public approval processes

Relationship Management

• Supports development efforts with other College Operations teams critical to PDC's success, including but not limited to Security, Technology, Procurement, and the Business Office
• Engages with Faculty, Staff, and Administration to interpret business needs and develop appropriate project scopes to address those needs
• Assists clients to understand the project alternatives that support their needs and provides counsel to determine the appropriate solution, balancing project needs, budget, schedule, and impact
• Works closely with College Leadership, Staff, and third parties to develop, implement, complete, and operate new and enhanced projects, processes, and initiatives
• Coordinates with College user groups, architectural teams, interior designers, consultants, construction teams, in-house specialists, and related vendors
• Functions as a liaison to other departments. Maintains effective working relationships with internal and external stakeholders
• Builds strong working relationships with faculty, staff, administrators, consultants, architects, engineers, contractors, and business partners
• Partners with College stakeholders to understand operational needs and translate those needs into successful project solutions
• Provides professional guidance regarding project alternatives, budgets, schedules, and implementation strategies
• Coordinates project activities with the Police, Information Technology, Procurement, Facilities Management, the Business Office, and other College departments
• Serves as a liaison between project teams and campus stakeholders throughout project planning and implementation

Fiscal & Administrative

• Develops and maintains current and accurate budget control documents. Analyzes and controls initiative expenses throughout their development. Invoices and processes payment
• Researches and collects cost data from vendors and project sources for historical purposes
• Supports Controlling Board submission, project setup, project requisitions, funding source identification, contract administration, and retention management in partnership with the Business Office
• Develops and maintains project budgets and financial tracking documents. Monitors project expenditures and maintains accurate budget controls
• Processes invoices and project-related payments
• Researches and maintains historical project cost information
• Supports project setup, funding identification, contract administration, requisitions, and financial do