Facilities Project Manager, PDC

ESSENTIAL JOB FUNCTIONS

Project & Initiative Management & Leadership

• Identifies the appropriate constituents both internal and external, for the project or program deliverables, schedules, and manages project team meetings, and tracks progress against established goals.
• Develops project, program, and process initiatives, schedules, and milestones.
• Actively completes these initiatives, maintaining College quality standards throughout the project life cycle.
• Provides training and orientation to PDC PMs and third-party PMs.
• Manages consultants and contractors including review of proposals, contracting, and related supervision to ensure complex process and program deliverables are achieved.
• Participates in and/or leads PDC process development initiatives, process training, tracking and measurement, and implementation. This includes PDC Systems development initiatives across multiple platforms (i.e. Smartsheet, V-drive, Workday integration, etc.).
• Develops and implements design and process guidelines.
• Manages Board Action development, tracking, and approvals.
• Develops and maintains Campus Furniture Management Program, Campus Drawing Management Program, Move Management Program, Contractor Handbook, and Project Communications Guidelines and Templates.
• Assists with Controlling Board submissions, Funding, and Approval processes, coordinating with the Business Office.

Relationship Management

• Leads alignment and process development efforts with other College Operations critical to the success of PDC, including but not limited to Security, Technology, Procurement, and the Business Office.
• Engages with Faculty, Staff, and Administration, to interpret business needs and develops appropriate project scopes to address those needs.
• Assists clients to understand the real estate and project alternatives that support their needs and provides counsel to determine the appropriate solution, balancing project needs, budget, schedule, and impact.
• Works closely with College Leadership, Staff, and third parties to develop, implement, complete, and operate new and enhanced project processes and initiatives.
• Coordinates with College user groups, architectural teams, interior designers, consultants, construction teams, in-house specialists, and related vendors.
• Functions as a liaison to other departments.
• Maintains effective working relationships with internal and external stakeholders.

Fiscal & Administrative

• Develops and maintains current and accurate budget control documents. Analyzes and controls initiative expenses throughout their development.
• Invoices and processes payments.
• Researches and collects cost data from vendors and project sources for historical purposes.
• Supports Controlling Board submission, project set-up, project requisitions, funding source identification, contract administration, and retention management in partnership with the Business Office.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES & RESPONSIBILITIES

• Other duties as required.
• Ensures College name and image is perceived positively by external as well as internal audience/stakeholders.
• Manages multiple assignments of varying complexity with the ability to adapt to the changing needs of the College and business partners.

*Regular, predictable, and punctual attendance is required.